Content

Salford City Council – Record of
Decision
 
I Councillor Youd, Lead Member
for Finance and Support Services and chairman of the Procurement
Board, in exercise of the powers contained within the
Council Constitution
do hereby approve:
 
·     
an exception to Contractual Standing Orders, as
permitted within the City Council Constitution, for the reason(s)
highlighted in the table below and the award of the Contract for
Approval for the Greater Manchester Sexual Health Improvement
Programme (GMSHIP) (PaSH programme) MOU and contract to be held by
Manchester City Council, who will become the lead commissioner and
agree Salford’s funding contribution to the GM programme, as
detailed in the table below:
 

Detail required

Answers

Title/Description of Contracted
Service/Supply/Project

Approval for the Greater Manchester Sexual Health
Improvement Programme (GMSHIP) (PaSH programme) MOU and contract to
be held by Manchester City Council, who will become the lead
commissioner and agree Salford’s funding contribution to the
GM programme.

Name of Successful
Contractor

PaSH partnership; BHA for equality, George House
Trust and LGBT Foundation

Supplier Registration Number

(to be supplied by Corporate
Procurement)

Type of organisation

(to be supplied by Corporate
Procurement)

Partnership

Status of Organisation

(to be supplied by Corporate
Procurement)

SME

Contract Value (£)

£148,000 per annum

Contract Duration

3 years

Contract Start Date

01/07/2024

Contract End Date

30/06/2027

Optional Extension Period 1

2 years

Optional Extension Period 2

months

Who will approve each Extension
Period?

Strategic Director (extension <
£150k)

Contact Officer (Name &
number)

Olivia Hastie 07974039613

Lead Service Group

Public Health

Reason for CSO Exception: The goods / services /
works are only obtainable from one provider and there is no other
provider available to allow genuine competition

Tick if it applies

Reason for CSO Exception: The execution of works or
the supply of goods or services is controlled by a statutory
body

Tick if it applies

Reason for CSO Exception: Delivers Best Value to the
Council

Tick if it applies

Reason for CSO Exception: Special education, health
or social care contracts, if it is considered in the
Council’s best interests and to meet the Council’s
obligations under relevant legislation

Tick if it applies

Reason for CSO Exception: The execution of works or
the supply of goods and services is required so urgently as not to
permit compliance with the requirements of competition

Tick if it applies

Reason for CSO Exception: Security works where the
publication of documents or details in the tendering process could
prejudice the security of SCC and Salford residents

Tick if it applies

Reason for CSO Exception: Procurements made through,
or on behalf of, any consortium, local authority, statutory or
similar body, provided that tenders or quotations are invited and
contracts placed in accordance with national or EU
legislation.

Tick if it applies

Funding Source

Choose an item.

Ethical Contractor (EC): Mayor’s Employment
Charter

 

EC: Committed to sign up to the Charter

EC: Accredited Living Wage Employer

 
The reasons are:
The commissioning of the
collaborative GMSHIP has been led by Salford since it was first
procured in 2017. Prior to this arrangement each Local Authority
had individual contracts with George House Trust, BHA for Equality
and the LGBT Foundation. These three organisations joined
together to deliver the contract in a consortium lead by BHA known
as PaSH. The jointly commissioned approach has been successful in
developing a coordinated approach across GM with the three partners
working together effectively to deliver a programme of support and
prevention activities. PaSH has also been the vehicle to deliver
much of the GM HIVe project to eliminate new transmissions of HIV
and central to the GM Fast Track Cities work.
 
With the current
contract coming to an end there was an opportunity to change the
commissioning lead responsibilities. As Salford led on these
arrangements for seven years, managing the associated MOU, contract
monitoring and management, it was fair that this should pass
on to another LA to take the lead.  Manchester is the lead
funder of this contract providing 52% of the contract value and
agreed to take the lead responsibility for the next phase of
commissioning this area of work.
 
Manchester City Council is
working on developing a contract/MOU and Key Performance Indicators
with effect from the 1st July 2024 to be
agreed by the other 9 GM Local Authorities for a
direct award for 3 years with the option for a 2 year extension
period.
 
Options considered and rejected were:
Salford continue as lead
commissioner or any of the other 8 local authorities who are part
of the GMSHIP act as lead commissioner.
 
Assessment of risk:
The risks of not
providing the GMSHIP programme include:
1. 
An increase in the number of people with STI’s
and HIV and the associated harms to health, testing and treatment
costs and for HIV lifetime costs. Many of these costs fall to
Salford City Council.
2. 
Without this programme there would be little support
for people who are living with HIV. This support is wide ranging
and includes encouraging medication adherence which makes HIV non
transmissible, so it can’t be passed on to other
people.
3. 
Fewer people who are at a high risk of acquiring HIV
will be aware of and taking Pre Exposure Prophylaxis (PrEP), which
prevents HIV transmission, putting them at risk of becoming a
person living with HIV and potentially passing it on to other
people.
 
The source of funding is: See
financial comments below.
 
Legal advice obtained:
LEGAL IMPLICATIONS: Supplied by: Lauren Armstrong – Shared
Legal Service
Shared Legal Servies has provided (and will continue to provide)
legal support to Council officers with regards to the
recommendations set out in this report. This includes advice around
the necessary steps regarding the handover of the current contract
with BHA for Equality to Manchester City Council (MCC). In
particular to ensure that Salford City Council is satisfied that
MCC’s proposed procurement strategy (namely that they
re-commission BHA for Equality to continue delivery of the services
described in this report without further competition) is compliant
with the applicable procurement legislation.
 
Salford City Council’s contractual standing orders (CSOs)
para 9.11 states that in order to secure value for money, the
Council may enter into collaborative arrangements with other local
authorities and if this is compliant with the PCR as well as the
internal contract procedure rules of the leading organisation, then
it will be deemed to comply with Salford City Council’s CSOs
(subject to advice being obtained from procurement and legal).
Assurance has been provided by MCC with regards to their
procurement approach and they have obtained their own internal
approval to proceed on the basis of regulation 32 of Public
Contract Regulations 2015 (competition is absent for technical
reasons).
 
The
existing contract between SCC and BHA for Equality will
automatically expire at the end of its term.
 
It
is understood that the MOU to be proposed by Manchester City
Council shall substantially be in the form Salford City Council
used in the current arrangement (save that MCC will now be the lead
party). Shared Legal Services is happy to support the Council with
the finalisation of the MOU.
 
Financial advice obtained: FINANCIAL IMPLICATIONS: Supplied by: Michelle
Cowley, Finance Manager
The purpose of this report is
to request approval for the GMSHIP (PaSH) MOU and contract to be
held by Manchester City Council, who will become the lead
commissioner, where previously this has been held by Salford City
Council.
 
The level of Salford’s
contribution is not affected and the budget is available from the
Public Health Grant.
 
Procurement advice obtained: PROCUREMENT IMPLICATIONS: Supplied
by: Carolyne Knott - 0161 686 6242
The provision for
collaborative arrangements led by other public bodies, where this
would secure best value for money, are provided for with the
Contractual Standing orders
It is understood that
Manchester City Council (MCC) have undertaken to establish a
contract with the incumbent service provider in compliance with the
prevailing procurement legislation and their own contractual
standing order, and that it is anticipated that a memorandum of
understanding will be agreed between MCC and collaborative partners
including the Salford City Council to formalise the
arrangement.  Procurement will be happy
to provide any ongoing advice and/or support as
required.
 
HR advice obtained: HR
IMPLICATIONS: Supplied by: Kate Story Strategic HR and OD Manager
26.04.25
As mentioned in the body of the
report this would allow for opportunity for SCC staff to further
add value to the work of Public Health. 
The main HR implications with this tender sit with the contract
provision and should this change potential TUPE implications for
those working on the contract.  This
assessment would, following the change in contract
‘owner’ would need to be assessed by Manchester CC at
the point of any change in this.
 
Climate change implications obtained: N/A
 
Documents used: The following documents have been used to assist
the decision process:
·     
Sexual Health Needs Assessment December 2020.

Salford Rapid Sexual Health Needs Assessment -
December 2021

·     
Salford Locality plan 2020-25.
Salford Locality Plan 2020-25
(partnersinsalford.org)
 
Contact
details:
Contact Officer: Olivia Hastie        
Telephone number: 07974039613
 
 
 

Signed:     Cllr J
Youd         Dated:     22 May
2024.
           
    Lead Member
 

FOR DEMOCRATIC SERVICES USE
ONLY
 
*          
This decision was published on 23 May 2024
*          
This decision will come in force at 4.00 p.m. on 31 May 2024
unless it is called-in in
accordance with the Decision Making Process Rules.