Content

Salford City Council – Record of
Decision
 
I Councillor Youd, Lead Member
for Finance and Support Services and chairman of the Procurement
Board, in exercise of the powers contained within the
Council Constitution
do hereby approve:
 
·     
the award of the 2024/25 contracts forSurface
Treatment Works, as detailed in the table below:
 

Detail required

Answers

Title/Description of Contracted
Service/Supply/Project

Highways Surface Treatment Contracts for 2024/25 :
Micro Surfacing & Surface Dressing

Name of Successful
Contractor

Colas Ltd

Supplier Registration Number

(to be supplied by Corporate
Procurement)

2644726

Type of organisation

(to be supplied by Corporate
Procurement)

Private Limited Company

Status of Organisation

(to be supplied by Corporate
Procurement)

Non-SME

Contract Value (£)

£750,000 per annum

Contract Duration

12 months

Contract Start Date

19/06/2024

Contract End Date

13/06/2025

Optional Extension Period 1

N/A

Optional Extension Period 2

N/A

Who will approve each Extension
Period?

Procurement Board (extension >
£150k)

Contact Officer (Name &
number)

Stuart
Culshaw

Lead Service Group

Place

How the contract
was procured?

(to be supplied by
procurement)

Open Tender on the Chest

Framework Details (where
applicable)

(procurement body, framework reference
& title, start/ end date

Star Procurement / Stockport MBC 5090 Highways
Framework : Lot 2 Micro Asphalt & Surface Dressing

Funding Source

Capital Programme

Ethical Contractor (EC): Mayor’s
Employment Charter

 

EC: Committed to sign Charter

 

EC: Accredited Living Wage
Employer

 
The Reasons are;
The purpose of this
report is to seek approval for the award of the Highways Surface
Treatment contracts for the 2024/25 Capital Highways Investment
Budget.
 
Options considered and rejected
were:
The only alternative option to
contracting is to deliver the surface treatment works in-house.
Unfortunately, this would require
extremely specialist equipment, trained operatives and
surface treatment design experts.  
 
Assessment of Risk:
There is a risk in a
delay of, or not awarding, the 24/25 contracts for surface
treatment. This specialised service is high in demand, and we need
to book time with the contractor during the summer months. If we
are unable to carry out surface treatment, the poor condition of
the roads identified will need to be addressed using alternative
methods that are much more expensive and disruptive such as
resurfacing. The other option for many roads in the city is to
apply temporary patching which negatively impacts the local
community and simply pushes the problem further into an uncertain
future.
 
The source of funding
is:
Highways Capital Budget –
Highways Investment Programme
 
Legal Advice obtained: Supplied by: The Shared Legal
Service:
When
commissioning contracts for the procurement of goods, services, or
the execution of works, the Council must comply with the Public
Contracts Regulations 2015 (PCR) and its own Contractual Standing
Orders (CSO’s), failing which a contract may be subject to
legal challenge from an aggrieved provider. CSO’s state that
a framework arrangement should be used unless there is an auditable
reason not to do so.
 
The
proposed award of the contract was undertaken in accordance with
the STaR Highways Services Framework,
and the Council will need to have followed the procedure set out in
the Framework Agreement to ensure the award is compliant,
and bids were evaluated in accordance with published
criteria. In this instance submissions were
evaluated on the most economically advantageous tender basis in
line with the published criteria resulting in the proposed award of
the contract to General utilities Northwest Ltd. The procurement
procedures therefore appear robust and compliant with the
requirements of the Council’s CSO’s and public
procurement legislation.
 
In
view of the value of the contract exceeding £1,000,000, the
approval should be made by the City Mayor in consultation with
Procurement Board.procedures therefore
appear robust and compliant with the requirements of the
Council’s CSO’s and public procurement
legislation.
 
In
view of the value of the contract exceeding £1,000,000, the
approval should be made by the City Mayor in consultation with
Procurement Board.
 
Financial Advice
obtained:
This is an essential contract in
order for highways to provide a complete programme. This order is
within the previously agreed Highways Capital
budget 2024/25. However, all spend should be closely monitored and
any savings or efficiencies should be pursued where possible. This
falls out of scope of project innovate.
Submitted
by:                                            
Adam Flaherty
Expenditure
Code:                                   
D08881
 
Procurement Advice
obtained: Procurement
Officer, Daniel Cunliffe,
Tel: 0161 686 6249:
This contract was tendered
utilising the STAR  Highway Related
Services Framework - Lot 2 - Slurry Sealing, Microasphalt & Surface Dressing. This follows
the council’s constitution and Public Contract Regulations
2015.
 
HR Advice obtained:
N/A
 
Climate Change Implications
obtained: N/A
 
Contact Officer: Stuart Culshaw
 
 

Signed:    Cllr J
Youd          Dated:    12 June
2024.
           
   Lead Member
 

FOR DEMOCRATIC SERVICES USE
ONLY
 
*          
This decision was published on 12 June 2024
*          
This decision will come in force at 4.00 p.m. on 19 June 2024
unless it is called-in in accordance with the Decision Making Process Rules.