Content

Salford City Council – Record of
Decision
 
I Councillor Youd, Lead Member
for Finance and Support Services and chairman of the Procurement
Board, in exercise of the powers contained within the
Council Constitution
do hereby approve:
 
·     
to award contract
for roof and structural surveys, design and installation of roof
mounted solar PV on estate and Salford Community Leisure
buildings, as detailed in the
table below:
 

Detail required

Answers

Title/Description of Contracted
Service/Supply/Project

Salford City Council – Design & Build
– Roof Mounted Solar PV Programme 2024/25

Name of Successful
Contractor

NPS Energy Limited

Supplier Registration Number

(to be supplied by Corporate
Procurement)

5513604

Type of organisation

(to be supplied by Corporate
Procurement)

Private Limited Company

Status of Organisation

(to be supplied by Corporate
Procurement)

Choose an item.

Contract Value (£)

£899,694.80 full project

Contract Duration

12 months

Contract Start Date

28/06/2024

Contract End Date

31/05/2025

Optional Extension Period 1

3 months

Optional Extension Period 2

0 months

Who will approve each Extension
Period?

Strategic Director (extension <
£150k)

Contact Officer (Name &
number)

Paula
Connor-Bennett 07891 444408

Lead Service Group

Place

How the contract
was procured?

(to be supplied by
procurement)

GMCA Go Neutral Framework – Lot 1 Mini
Competition Framework

Framework Details (where
applicable)

(procurement body, framework reference
& title, start/ end date

GMCA Go Neutral Framework
GMCA-FC034-SCC Lot 1
Chest Ref DN7 12838

Funding Source

Choose an item.

Ethical Contractor (EC): Mayor’s
Employment Charter

 

EC: Committed to sign Charter

 

EC: Accredited Living Wage
Employer

 
The Reasons are:
Salford City Council (SCC) are working with the GMCA on a
programme called the Go Neutral Smart Energy programme. The
programme aims to deliver smart energy systems that will deliver an
impact against the city regions carbon neutral 2038 target, build
on the local economy and make energy supply more affordable. The
scheme aims to accelerate the delivery of up to 85MW of solar power
generated with battery storage and electric vehicle charging
infrastructure across GM. The programme is a key part of GMs work
to decarbonise its public estate. Key to achieving this target is
increasing investment in local, smart energy
infrastructure.? 
 
SCC is seeking to install solar PV at up to 9 sites across the
city as part of its contribution towards Greater Manchester’s
target of becoming a carbon-neutral city region by 2038 and towards
the 85MW solar generated power target above. This project would see
over 0.5MW of renewable energy generation added to the estate as
well as reducing SCC’s carbon emissions by over 88 tCO2e
saved per annum. 
 
Options considered and rejected
were:
None the proposed measures at each site
will contribute towards Salford and Greater Manchester’s
target of becoming a carbon-neutral city region by
2038.  
 
Assessment of Risk:
The programme will have a risk register in place and mitigation
measures. 
 
The programme is low risk as the roof and structural surveys
that are to be undertaken will de-risk the sites by identifying
whether they are able to proceed as planned and highlight any site
constraints.?? 
? 
If we do not take this approach the risk is that we will delay
the installation of additional renewable energy assets and
associated budget and carbon savings for the council.?
 
The source of funding
is:
·     
£1,000,000 Total
·     
£1,000,000 Invest to Save – Planning
Policy and Climate Change – 24/2.
 
Legal Advice obtained from Tony Hatton:
When commissioning contracts for the procurement of goods,
services or the execution of works associated with the project, the
Council as a ‘contracting authority’ must comply with
the Public Contracts Regulations 2015 (PCR) as well as the
provisions of its own Contractual Standing Orders (CSO’s),
Financial Regulations and the duties of Best and Social value or be
at risk of challenge from an aggrieved
provider.  
 
The report sets out that the Council proposes to award the
contract to NPS Energy Limited to complete the design and build of
roof mounted solar PV on up to nine SCC estate and Salford
Community Leisure sites, following a procurement exercise using the
GMCA’s Go Neutral Smart Energy Framework Lot 1 via the Chest
portal from which 3 submitted bids and were evaluated on a MEAT
(most economically advantageous tender) basis. 
 
The opportunity appears to have been advertised in accordance
with CSO’s and PCR, with the added benefit that undertaking
the tender exercise in this way will give some comfort to the
Council in ensuring that value for money is being obtained and
tested, with open competition maintained. The carrying out of a
compliant procurement exercise will ensure that the risk of
challenge to the final award of the contract to the selected
contractor is minimal and that any challenge, should it
materialise, is unlikely to be successful. 
 
If it hasn’t done so already, the Council will need to
investigate and secure all necessary and appropriate rights and
permissions (including, where appropriate, acquisition of land) to
enable them to access, construct, retain and operate the sites and
avoid delays. 
 
Financial Advice
obtained from Daniel
Hillman:
The procurement board report is requesting approval to
award contract for roof and
structural surveys, design and installation of roof mounted solar
PV on estate and Salford Community Leisure
buildings.   
 
Tender and supporting documentation were advertised and live for
five weeks. Following the Tender process NPS Energy Limited had the
highest overall score with 81.62%. 
 
There is provision from Invest to save totalling £1.00m
within Planning Policy and Climate Change in the Place Capital
Programme for 2024/25. Once surveys are completed a review of the
associated costs and budget will take place to inform which sites
go forward to build. 
 
Procurement Advice obtained
from Heather Stanton:
The project was procured under the GMCA’s Go Neutral Smart
Energy Framework Lot 1 which is compliant with CPR’s 2015 and
SCC standing orders. Of the 3 bids submitted NPS Energy
Limited were the most economically advantageous tender when
taking into account the quality, price
and Social Value offer. 
 
HR Advice obtained:N/A
 
Climate Change Implications
obtained from Hayley Nixon, Climate Change Team
The GM 5 Year Environment Plan
commits GM to increasing local renewable energy generation and
councils need to be at the forefront of this work. The installation
of roof mounted Solar Farm installation supports this objective as
well as reducing electricity costs for the council and carbon
emissions as a result.? 
 
The following documents have
been used to assist the decision process:

·      
Greater Manchester 5-year Environment
Plan.

·      
Feasibility Study – Building and Site, Survey
Report, Salford by Buro Happold. (The
relevant document contains exempt or confidential information and
is not available for public inspection).

·      
Go Neutral Salford Portfolio Report? (The
relevant document contains exempt or confidential information and
is not available for public inspection).

·      
Property & Regen Briefing 27 November
2023. 

·      
Property & Regen Decision 11 December
2023. 

·      
Procurement Board Request to go out to tender 10
January 2024.

 
Contact Officer: Paula Connor-Bennett
Telephone number:07891 444408
 
Please delete from the bullets
below any which are not relevant:
·     
The Lead Member has been consulted and is supportive
of the proposed contract.
 
·     
This matter is not subject to consideration by
another Lead Member.
 
·     
The appropriate Scrutiny Committee to call-in the
decision is the
 
 

Signed:     Cllr J
Youd         Dated:   12 June
2024.
           
    Lead Member
 

FOR DEMOCRATIC SERVICES USE
ONLY
 
*          
This decision was published on 12 June 2024
*          
This decision will come in force at 4.00 p.m. on 19 June 2024
unless it is called-in in
accordance with the Decision Making
Process Rules.