Content

Salford City Council – Record of
Decision
 
I Councillor Youd, Lead Member
for Finance and Support Services and chairman of the Procurement
Board, in exercise of the powers contained within the
Council Constitution
do hereby approve:
 
·     
the award of the Contract forHighways Drainage
Works, as detailed in the table below:
 

Detail required

Answers

Title/Description of Contracted
Service/Supply/Project

Technical and Highways Framework : Lot 3
Drainage

Name of Successful
Contractor

General Utilities Northwest Ltd

Supplier Registration Number

(to be supplied by Corporate
Procurement)

6468779

Type of organisation

(to be supplied by Corporate
Procurement)

Private Limited Company

Status of Organisation

(to be supplied by Corporate
Procurement)

SME

Contract Value (£)

£         
585,000 per annum

Contract Duration

12 months

Contract Start Date

17/06/2024

Contract End Date

13/06/2025

Optional Extension Period 1

N/A

Optional Extension Period 2

N/A

Who will approve each Extension
Period?

Procurement Board (extension >
£150k)

Contact Officer (Name &
number)

Stuart
Culshaw

Lead Service Group

Place

How the contract
was procured?

(to be supplied by
procurement)

Open Tender on the Chest

Framework Details (where
applicable)

(procurement body, framework reference
& title, start/ end date

Technical and Highways Framework : Lot 3

Funding Source

Choose an item.

Ethical Contractor (EC): Mayor’s
Employment Charter

 

EC: Committed to sign Charter

 

EC: Accredited Living Wage
Employer

 
The Reasons are:
We are seeking to appoint a
Highways Drainage service provider under the current Technical and
Highways Framework to deliver essential reactive and planned
drainage maintenance works for the Technical Highways Services
team.
 
Options considered and rejected
were:
The only alternative option to
contracting is to deliver the drainage works in-house, this would
require specialist equipment and trained operatives and is not
currently or has been previously the delivery model of the
highway’s depot.
 
Assessment of Risk:
There is a high risk in a delay
of, or not, awarding this contract as any significant delay would
impact on the team’s ability to deliver business as usual
activity and respond to any emergency flooding or highway
collapses.
 
The source of funding
is:
Highways Capital and Highways
Revenue Budgets
 
Legal Advice obtained: Supplied by: The Shared Legal
Service:
When
commissioning contracts for the procurement of goods, services, or
the execution of works, the Council must comply with the Public
Contracts Regulations 2015 (PCR) and its own Contractual Standing
Orders (CSO’s), failing which a contract may be subject to
legal challenge from an aggrieved provider.
 
CSO’s stipulate that where a suitable framework exists,
this must be used unless there is an auditable reason not to do so. The proposed award of the contract follows
a call off exercise in accordance with the Council’s
Technical and Highways Minor Civils Works Framework
(Drainage Lot) referred to in the body of the
report.
 
The
Council will need to have followed the procedure set out in the
framework agreement to ensure the procurement process is compliant
and bids were evaluated in accordance with published
criteria. In this instance submissions were
evaluated on the most economically advantageous tender basis in
line with the published criteria resulting in the proposed award of
the contract to General utilities Northwest Ltd. The procurement
procedures therefore appear robust and compliant with the
requirements of the Council’s CSO’s and public
procurement legislation.
 
Legal Services will assist with preparing any contractual
documentation upon receipt of instructions to ensure the
Council’s position and interests are protected.
 
Financial Advice
obtained:
This is an essential contract in
order for highways to provide a complete programme. This order is
within the previously agreed Highways Capital
budget 2024/25 – £375,000.
 
There is also a
revenue element of the above contract to be considered, there is
sufficient budget (£210,000) that is split between various
highways cost centres within the planning and transport
budget.
 
However, all spend
should be closely monitored and any savings or efficiencies should
be pursued where possible. This falls out of scope of project
innovate.
Submitted
by:                                            
Adam Flaherty
Expenditure
Code:                                   
D08879 (CAP)
                                                                    
D7600 (REV)
Date:                                                    
23/05/2024
 
Procurement Advice obtained:
Supplied by:  Heather Stanton, Category Manager, xt 6241:
 This contract was procured as a further competition
under the Technical and Highways Works Framework – Lot 3 This
is a compliant route to market which complies with SCC standing
orders and PCR’s 2015.  Out of the
6 contractors on this Lot there were 3 bids for this competition
and General Utilities North West was the
winning bidder in Quality, Price and Social Value.
 
HR Advice obtained:
N/A
 
Climate Change Implications
obtained: N/A
 
Contact Officer: Stuart Culshaw
 
 

Signed:    Cllr J
Youd          Dated:
   12 June
2024.
           
   Lead Member
 

FOR DEMOCRATIC SERVICES USE
ONLY
 
*          
This decision was published on 12 June 2024
*          
This decision will come in force at 4.00 p.m. on 19 June 2024
unless it is called-in in accordance with the Decision Making Process Rules.