Content

Salford City Council – Record of
Decision
 
I Councillor Youd, Lead Member
for Finance and Support Services and chairman of the Procurement
Board, in exercise of the powers
contained within the Council Constitution do hereby:
 
(1)  
approve the extension of Contract forResponsive
Repairs Framework Suppliers, as detailed in the table
below:
 

Detail required

Answers

Contract
Reference

SCC Responsive Repairs Framework
Suppliers

Title/Description of Contracted
Service/Supply/Project

Approved contractors for responsive
repairs to SCC properties

Name
of Contractor

1)   
Schofield and Sons Limited, 2) G Jones
Builders Limited

Type of
organisation
(to be supplied by Corporate
Procurement)

Private Limited
Company

Status of
Organisation
(to be supplied by Corporate
Procurement)

SME

Value of Contract Extension
(£)

£340,000 per annum estimated
average

Existing Contract
Term

06/08/2022 to 05/08/2024

Extension
Period

06/08/2024 to 05/06/2025

Contact Officer (Name &
number)

Dave Lyon

Lead Service
Group

Place

Funding
Source

Revenue Budget

Ethical Contractor (EC):
Mayor’s Employment Charter

EC: Committed to sign the
Charter

EC: Accredited Living Wage
Employer

 
The reasons are:
The existing framework
suppliers have demonstrated their ability and commitment in
undertaking the Councils requirements over the period of the
existing contract. They have confirmed that they are willing to
continue their contract for a period of a further twelve months
with reasonable adjustments to their contract prices to cover for
inflation.
 
There is provision within the
current contract to extend the agreement for a further period from
06/08/2024 to 05/08/2025.
 
Options considered and rejected
were: – None. All
procedures are in full compliance with Contractual Standing
Orders.
 
Assessment of risk
High:
Some
of the services provided through this contract are statutory and
therefore pts the council at risk if not undertaken
correctly.
 
The source of funding is:
Funding for works on Council properties will come from within
revenue budgets held by the various directorates. Any works
undertaken on behalf of schools will be funded directly by
them.
 
Legal advice obtained Tony Hatton:
When
commissioning contracts for the procurement of goods, service, or
the execution of works, the Council must comply with the Public
Contracts Regulations 2015 (PCR) and its own Contractual Standing
Orders (CSO’s), failing which a contract may be subject to
legal challenge from an aggrieved provider.
 
The
report essentially covers the request to grant a twelve month
extension period to the appointment of contractors under an
existing framework agreement for responsive which is due for
renewal in August 2024.
 
The
original framework agreement was approved by Procurement Board at
their meeting on 27th July 2022. The existing contract
is for a period of 2 years, with the option to extend for a further
two (2) periods of 12 months. The agreement commenced on
6th August 2022 initially for 2 years and may be
extended for an annual basis at the discretion of the Authority for
a further year on each occasion, up to a maximum total period of 4
years.
 
Two
tenders were received from framework suppliers for this project,
which were evaluated on the most economically advantageous tender
basis in line with procurement procedures resulting in the
appointment to the framework of G Jones Builders, and Schofield and
Sons Limited.
 
Call
off contracts will be offered for direct award in order of the
highest scoring first, Schofield and Sons Limited, followed by G
Jones Builders in accordance with the original evaluation rankings.
If that Contractor is unavailable to carry out the Works, then the
next highest ranked Contractor will be contacted to undertake the
works.
 
Financial advice obtained: Hollie Faulkner, Finance Manager
21/06/24
There are no direct financial implications for the Council from
awarding of places on the framework. Any contract awarded will be
recharged to the relevant repairs and maintenance budget for that
property. Schofield and Son’s hourly rates for the services
provided have increased since the initial award but have been fully
reviewed and appear reasonable. It is important for officers to
monitor the costs of the awarded contracts and ensure that they
remain reasonable throughout the next 12 months.
 
Procurement advice obtained: Deborah Derbyshire x
6244
The
framework for responsive repairs was procured via an open tender
process on the Chest for a two-year period with an option to extend
for a further two years on an annual basis. The option to extend
for the first twelve month extension is in line with the rules of
the framework and therefore is complaint with the Public Contracts
Regulations (PCR’s) and the Council’s Contractual
Standing Orders (CSO’s).
 
As
part of the Council’s Innovate programme and budget
challenges over the next three years, the service group should
consider efficiencies, revenue saving opportunities and enhanced
contract management KPI’s as part of this
contract.
 
HR advice obtained: N/A
 
Climate change implications obtained:
The
two contractors are Salford based companies which will help reduce
transport and travel within the local area.
 
The responsive repair works
required to be undertaken will assist the Council in becoming
carbon neutral by 2038.
 
Documents used:
The following documents have
been used to assist the decision process:
·     
Report to Procurement Board dated 27th
July 2022 titled Responsive Repairs Framework Suppliers.
 
Contact
details
Contact Officer:        Dave Lyon
Telephone number: 07836 620 033
 
·     
This matter is not subject to consideration by
another Lead Member.
·     
The appropriate Scrutiny Committee to call-in the
decision is the Growth and Prosperity Scrutiny Panel and The
Overview and Scrutiny Board
 
 

Signed:    Cllr J
Youd          Dated:
   10 July
2024.
           
   Lead Member
 

FOR DEMOCRATIC SERVICES USE
ONLY
 
*          
This decision was published on 10 July 2024
*          
This decision will come in force at 4.00 p.m. on 17 July 2024
unless it is called-in in
accordance with the Decision Making Process Rules.