Content

Salford City Council – Record of
Decision
 
I Councillor Youd, Lead Member
for Finance and Support Services and chairman of the Procurement
Board in exercise of the powers
contained within the Council Constitution do hereby approve:
 
i)   
to award the Contract
for High Mast Lighting Maintenance, as detailed in the table
below:
 

Detail required

Answers

Title/Description of Contracted
Service/Supply/Project

High Mast Lighting Maintenance

Name of Successful
Contractor

Coating Services Limited

Supplier Registration Number

(to be supplied by Corporate
Procurement)

03852483

Type of organisation

(to be supplied by Corporate
Procurement)

Private Limited Company

Status of Organisation

(to be supplied by Corporate
Procurement)

SME

Contract Value (£)

£362,880 full project

Contract Duration

36 months

Contract Start Date

01/07/2024

Contract End Date

31/06/2027

Optional Extension Period 1

N/A

Optional Extension Period 2

N/A

Who will approve each Extension
Period?

Choose an item.

Contact Officer (Name &
number)

Andy Bullen 07974157439

Lead Service Group

Place

How the contract was procured?

(to be supplied by
procurement)

Further competition tender

Framework Details (where
applicable)

(procurement body, framework reference
& title, start/ end date

SCC’s Technical & Highway Works Framework
Lot 4 Structures & Bridges

Funding Source

Revenue Budget

Ethical Contractor (EC): Mayor’s
Employment Charter

 

EC: Committed to sign Charter

 

EC: Accredited Living Wage
Employer

 
ii)           
to rescind the contract award for Street Lighting
High Mast Maintenance approved on 14 February 2024.

 
The Reasons are to continue essential maintenance of
vital Salford City Council assets and to ensure optimum operational
performance.
 
Options considered and
rejected were:
The use of external framework agreements.
 
Assessment of Risk: Medium: If this project does not go out to tender there is a risk that
the High Mast Lighting Columns could deteriorate, resulting in
possible structural or mechanical failure, and/ or loss of lighting
on key routes. This could potentially lead to masts requiring full
replacement or major remedial work at a significant cost to the
Council.
 
The source of funding
is: Programme funded from reserves secured from the capital
settlement from UV for streetlighting.
 
Legal Advice obtained:
Supplied by: Tony Hatton, Solicitor - The
Shared Legal Service.
When
commissioning contracts for the procurement of goods, services, or
the execution of works, the Council must comply with the Public
Contracts Regulations 2015 (PCR) and its own Contractual Standing
Orders (CSO’s), failing which a contract may be subject to
legal challenge from an aggrieved provider.
 
CSO’s stipulate that where a suitable framework exists,
this must be used unless there is an auditable reason not to do so. The proposed award of the contract follows
a call off exercise in accordance with the Council’s
Technical and Highways Works Framework (Structures
and Bridges Lot) referred to in the body of
the report.
 
The
Council will need to have followed the procedure set out in the
framework agreement to ensure the procurement process is compliant
and the bid was evaluated in accordance with published
criteria. In this instance the sole
submission was evaluated on the most economically advantageous
tender basis in line with the published criteria resulting in the
proposed award of the contract to Coating Services Ltd. The
procurement procedures therefore appear robust and compliant with
the requirements of the Council’s CSO’s and public
procurement legislation.
 
Legal Services will assist with preparing any contractual
documentation upon receipt of instructions to ensure the
Council’s position and interests are protected.
 
Financial Advice
obtained: Submitted
by:  Adam
Flaherty, Senior Accountant.
Programme funded from
reserves secured from the capital settlement from UV for
streetlighting of £370k - Schedule of work identified against
this budget, including electrical testing and inspection,
structural testing and high mast lighting columns.
 
Procurement Advice obtained: Supplied
by:  The Corporate Procurement Team,
Daniel Cunliffe, Tel: 0161 686 6249.
This contract
opportunity was procured in compliance with Salford City
Council’s contractual standing orders and PCRs (2015) and was
a further competition through the existing Technical and Highways
framework (Lot 4 Structures and Bridges).
 
As part of the
Council’s Innovate programme and budget challenges over the
next three years, the service group should consider efficiencies,
revenue savings opportunities and enhanced contract management
KPI’s as part of this contract.
 
HR Advice
obtained: N/A
 
Climate Change Implications
obtained: N/A
 
The following documents have
been used to assist the decision process: Tender submissions received from the respective bidder –
these relevant documents contain exempt or confidential information
and are not available for public inspection.
 
Contact
Officer:
Andy Bullen
Telephone
number:
07974157439
 
This matter is not subject to
consideration by another Lead Member.
 
 

Signed:    Cllr J
Youd         Dated:
    10 July
2024                
          
           
    Lead Member
 

FOR DEMOCRATIC SERVICES USE
ONLY
 
*          
This decision was published on 10 July 2024
*          
This decision will come in force at 4.00 p.m. on 17 July 2024
unless it is called-in in
accordance with the Decision Making Process Rules.