Content

Salford City Council – Record of
Decision
 
I
Councillor Youd, Lead Member for Finance, Support Services &
Regeneration and chairman of the Procurement Board, in exercise
of the powers contained within the Council Constitution do hereby
approve:
 

·     
the award of the
Commissioned Contract for the Statutory Homeless Supported
Temporary Accommodation Projects for LOT 3 to Salvation Army Homes,
as detailed in the table below:

Detail required

Answers

Title/Description of Contracted
Service/Supply/Project

LOT
3 – Statutory Homeless Supported Temporary
Accommodation

Name of Successful
Contractor

Salvation Army Homes

Supplier Registration Number

(to be supplied by Corporate
Procurement)

IP15210R

Type of organisation

(to be supplied by Corporate
Procurement)

Registered Charity

Status of Organisation

(to be supplied by Corporate
Procurement)

Non-SME

Contract Value

£49,338

Per Annum (estimated average)

Contract Duration

 50 months

Contract Start Date

01/09/2024

Contract End Date

30/11/2028

Optional Extension Period 1

0 months

Optional Extension Period 2

0 months

Who will approve each Extension
Period?

Choose an item.

Contact Officer (Name &
number)

Jane Barlow 0161 793 2372

Lead Service Group

Place

How the contract was procured?

(to be supplied by
procurement)

Open Tender Process via the Chest

Framework Details (where
applicable)

(procurement body, framework reference
& title, start/ end date

n/a

Funding Source

Revenue Budget

Ethical Contractor

Mayor’s Employment Charter
Committed to sign up to charter

No 
Yes

 

 

Accredited Living Wage Employer

Yes

 
 

 
The Reasons are:
Appointing to the re-tendered
LOT 3 will increase options for statutory homeless supported
temporary accommodation placements, with options now being
available in the west of the City.
 
Assessment of Risk: Medium.
 
The source of funding
is: Revenue Funding.
 
Legal Advice obtained – Tony Hatton, Principal
Solicitor
When
commissioning contracts for the procurement of goods, services or
the execution of works the Council as a ‘contracting
authority’ must comply with the Public Contract Regulations
2015 (PCR) as well as the provisions of its own Contractual
Standing Orders (CSO’s), Financial Regulations and the duties
of Best and Social value, failing which the award of a contract may
be subject to legal challenge.
 
The
report sets out that the Council proposes to award the contract
for Commissioned
Statutory Homeless Supported Temporary Accommodation
Service following a compliant procurement
process using the open tender procedure. Having undertaken the
tender exercise in this way will give some comfort to the Council
in ensuring that value for money is being obtained and tested, with
open competition maintained. The carrying out of a compliant
procurement exercise will ensure that the risk of challenge to the
award of the contract to Salvation Army Homes is minimal and that
any challenge, should it materialise, is unlikely to be
successful.
 
Financial Advice
obtained – Gemma
Singleton, Senior Accountant
The
LOT 3 scheme is financially viable and is cost effective spend,
providing it's used for statutory placements as this would mean no
subsidy loss due to the full rent being claimed back from DWP. In
the event this provision was unavailable it is likely that these
service users would end up in accommodation that would lead to
subsidy loss. Salvation Army will collect the rent and take the
risk of non-collection.
 
Contract to be funded through SCC general fund
revenue.
 
Lot
1 and 2 contracts currently run until 30th November 2026
with an option for a 2-year extension to 30th November
2028. If extended this would run in-line with LOT 3.
 
Procurement Advice obtained
– Christine Flisk, Senior Procurement Manager
The
opportunity was advertised as an open tender on The Chest, inviting
companies to express an interest.  A
fully compliant procurement process was followed in line with the
council’s contractual standing orders. As outlined in the
above report the successful tenderer met the minimum quality
standards and within budget. The procurement team are happy to
support the approval of the contract to The Salvation
Army.
 
The
TOMS’s Social Value outcomes identified during the tender
process will be contractualised and managed by the lead
Commissioner and Provider.
 
HR Advice obtained:
N/A
 
Climate Change Implications
obtained: N/A
 
Contact Officer: Jane Barlow
Telephone number: 0161 793 2372
 
·     
This matter is also subject to consider by the
Statutory Deputy City Mayor and Lead Member for Housing &
Anti-Poverty. The Statutory Deputy City Mayor/ Lead Member has been
consulted and is supportive of the proposed contract.
 
·     
The appropriate Scrutiny Committee to call-in the
decision is the Growth and Prosperity Scrutiny Panel.
 
 

Signed:    Cllr J
Youd          Dated:
   26 June
2024.
           
    Lead Member
 

FOR DEMOCRATIC SERVICES USE
ONLY
 
*          
This decision was published on 2
July 2024
*          
This decision will come in force at 4.00 p.m. on 9 July 2024
unless it is called-in in
accordance with the Decision Making Process Rules.