Content

Salford City Council – Record of
Decision
 
I Paul Dennett, City Mayor, in
exercise of the powers contained within the Council
Constitution do hereby:
 

1.   
approve the appointment of Tarmac Trading Ltd, at a
cost of £391,909.66, to undertake the main works on Eccles
Old Road.

2.   
approve the creation of a purchase order to Tarmac
Trading Ltd, to the value of £391,909.66, to enable payments
to be made to the contractor.

3.   
approval of a risk allocation totalling
£78,381.93, and the approval to create any required Purchase
Orders that may call on the risk allocation.

4.   
approve the ‘Supervision and Management
Fees’ totalling £60,785.18.

5.   
approve the ‘Other Costs’ associated
with the project delivery totalling £42,713.00 and approve
the creation of any required Purchase Orders.
 
, as detailed in the table
below:
 

Detail required

Answers

Title/Description of Contracted
Service/Supply/Project

KRN Maintenance Scheme - Eccles Old Road

Name of Successful
Contractor

Tarmac Trading Ltd

Supplier Registration Number

(to be supplied by Corporate
Procurement)

00453791

Type of organisation

(to be supplied by Corporate
Procurement)

Private Limited Company

Status of Organisation

(to be supplied by Corporate
Procurement)

Non-SME

Contract Value (£)

£391,909.66 Full Project

Risk Allowance

£78,381.93

Supervision and Management
Fees

£60,785.18

Other Costs

£42,713.00

Contract Duration

6 Weeks

Contract Start Date

02/09/2024

Contract End Date

11/10/2024

Optional Extension Period 1

Not applicable

Optional Extension Period 2

Not applicable

Who will approve each Extension
Period?

Procurement Board (extension >
£150k)

Contact Officer (Name &
number)

Nathan RL Williams 0161 779 4916

Lead Service Group

Place

How the contract was procured?

(to be supplied by
procurement)

Further Competition

Framework Details (where
applicable)

(procurement body, framework reference
& title, start/ end date

Stockport Council Framework Agreement - Lot
3

Funding Source

External Funding Source (please identify
below)

Ethical Contractor (EC): Mayor’s
Employment Charter

 

EC: Committed to sign Charter

 

EC: Accredited Living Wage
Employer

 
The
Reasons are:
·     
Eccles Old Road scheme forms part of the part of Key
Route Network (KRN) DfT Highways grant. The
grant is to only be used for selected carriageway schemes. The
total settlement Salford received for KRN is £4.5m over five
years (starting 2023).
 
·     
The proposed works on Eccles Old Road is a
carriageway resurfacing scheme and will improve the current
condition of the existing carriageway.
 
·     
Invitations to tender under the Lot 3 Stockport
Council Framework Agreement were conducted by issuing a further
competition to the three contractors. All three submitted a tender
and based on the scoring criteria Tarmac Trading limited received
the highest score and was the most economically advantageous tender
based on the quality and pricing assessment.
 
·     
If approved, the scheme is proposed to commence
Monday 2nd September 2024.
 
Options considered and
rejected were: Not to award the
contract.
 
Assessment of
Risk: Low.
 
The source of funding
is: City Region Sustainable Transport Settlement (CRSTS) Core
Maintenance.
 
Legal Advice
obtained:
Tony Hatton, Principal Solicitor, Tel. 219
6323
 
Financial Advice
obtained:
Adam Flaherty, Senior Accountant, Ext.
2747
 
Procurement Advice
obtained: Heather Stanton, Category
Manager Ext. 6241
 
HR Advice
obtained: N/A
 
Climate Change Implications
obtained: Nathan Williams/ Mike Hemingway
Ext. 4916/3209
 
The
following documents have been used to assist the decision
process:
·     
Key Route Network Highway Maintenance Plan Report
2022.
·     
Minutes from Procurement Board meeting held via MS
Teams. 26th June 2024.
 
Contact Officer: Nathan
Williams
Telephone
number:
0161 779 4916
 
·     
This matter is not subject to consideration by
another Lead Member.
·     
The appropriate Scrutiny Committee to call-in the
decision is the Growth and Prosperity Panel.
 
 

Signed:     Paul
Dennett    Dated:     14
August 2024.
           
       City
Mayor
 

FOR DEMOCRATIC SERVICES USE
ONLY
 
*          
This decision was published on 14 August 2024
*          
This decision will come in force at 4.00 p.m. on 21 August 2024
unless it is called-in in
accordance with the Decision Making Process Rules.