Content

Salford City Council - Record of Decision
 
I Councillor Jack Youd, Deputy City Mayor,
Lead Member for Finance, Support Services and Regeneration, and
chairman of the Procurement Board, in exercise of the powers contained within the
Council Constitution do hereby
approve:

To Award the Contract for repairs
and refurbishment works at 20 Devonshire Road

 
 

Detail required

Answers

Title/Description of Contracted
Service/Supply/Project

Repairs and Refurbishment at 20 Devonshire
Road

Name
of Successful Contractor

Schofield and Sons

Supplier
Registration Number

(to be supplied by Corporate Procurement)

02459259

Type of
organisation

(to be supplied by Corporate Procurement)

Private Limited Company

Status of
Organisation

(to be supplied by Corporate Procurement)

SME

Contract Value
(£)

£165,382.82
(£185,000 full project costs including
fees and associated costs) 

Contract
Duration

4 Weeks

Contract Start
Date

30/09/2024

Contract End
Date

25/10/2024

Optional Extension
Period 1

months

Optional Extension
Period 2

months

Who will approve
each Extension Period?

Choose an item.

Contact Officer
(Name & number)

Adam Vanden

Lead Service
Group

Place

How the contract was
procured?

(to be supplied by procurement)

Mini Competition

Framework Details
(where applicable)
(procurement body,
framework reference & title, start/ end date

Minor Works and Refurbishment Lot 1

Funding Source

Capital Programme

Ethical Contractor
(EC): Mayor’s Employment Charter

 

EC: Committed to
sign Charter

 

EC: Accredited
Living Wage Employer

 
The Reasons are: The works are essential repairs and maintenance to
meet Ofsted requirements.
 
Options considered and rejected were: None.  All
procedures are in accordance with normal contractual standing
orders.
 
 
Assessment of Risk: High
Failure to undertake the planned works cold
result in the building being closed with the authority being unable
to provide sufficient facilities for children in its care.
 
The source of funding is: Capital Programme
 
Legal Advice obtained: Tony Hatton
When commissioning contracts for the
procurement of goods, services, or the execution of works, the
Council must comply with the Public Contracts Regulations 2015
(PCR) and its own Contractual Standing Orders (CSO’s),
failing which a contract may be subject to legal challenge from an
aggrieved provider.  The proposed award
of the contract follows a tender exercise by mini competition in
accordance with the Minor Building Works Framework Agreement Lot
1.
The Council will need to have followed the
procedure set out in the framework agreement for mini competition
to ensure that the procurement process is compliant.  Two companies from the framework suppliers
submitted a tender, and the bid has been evaluated on the most
economically advantageous tender basis in line with published
procedures resulting in the proposed award of the contract to
Schofield and Sons Ltd.  The procurement
procedures therefore appear robust and compliant with the
requirements of the Council’s CSO’s and PCR.
 
Financial Advice obtained: Daniel Hillman, Senior Accountant,
05.09.2024
The Procurement board report
request approval to award Schofield and sons the contract for
repairs and refurbishment at 20 Devonshire road.
The tender process was
completed by mini competition under Minor works and refurbishment
lot 1.
The works will be funded from
the Place, Property Capital programme 2024/25 and will be funded
from general unsupported borrowing. Tender costs £165,372.82
Plus surveys, professional fees and associated costs of
£19,627.18.
 
Procurement Advice obtained:  Deborah Derbyshire 05/09/24
The project has been procured by the use of
SCC own minor works framework Lot 1 inviting all companies under
this lot by means of mini competition. 
This is a compliant route to market that conforms with the Public
Contract Regulations and the Council’s Contractual Standing
Orders.
As part of the Council’s Innovate
programme and budget challenges over the next three years, the
service group should consider efficiencies, revenue savings
opportunities and enhanced contract management KPI’s as part
of this contract.
 
HR Advice obtained: N/a
 
Climate Change Implications obtained:
 
No significant Climate Change implications in
this project.  All projects are
developed to meet or exceed current legislation and requirements
relating to energy efficiency and carbon reduction
targets.  Projects are required to
support the Council’s objectives of becoming carbon neutral
by 2038.
 
The works will be programmed to minimise the
traffic impact in the area.  Any waste
materials will be removed and taken to a transfer station for
systematic sorting and recycling to ensure minimal landfill
waste.
 
Sustainability plans would be targeted to also
align with opportunities to continue to deliver social value
outcomes.
 
 
The following documents have been used to
assist the decision process.
 
Report to Procurement Board dated
9th September 2024

Contact Officer: Adam Vanden
Telephone number: 07546764326
 
This decision is urgent and is not subject to
call-in, in accordance with the Decision Making Procedure
Rules.
 
 
 
Signed: Councillor Jack Youd
Deputy City Mayor, Lead Member for Finance,
Support Services and Regeneration Dated: 9 September
2024
 
 
*          
This decision was published on 12th September 2024 is not subject to
call-in and comes into immediate effect