Decision

DECISION AMENDED – PLEASE SEE WARP AROUND SERVICE – APPROVAL FOR A NEW PROCUREMENT – DECISION DATE 09.08.23 – PUBLICATION DATE 02.11.2023

Agreed that:-

Delegated authority for the Director of Adult Social Care to complete a procurement exercise of the Wrap Around Service to secure continuity of provision and to replace the existing contract, which is ending on 5th November 2023.

The Council is authorised to award and enter into a Contract with the successful bidder, on terms to be agreed with the Director of Adult Social Care, for the provision of Wrap Around Service to commence on 6th November 2023 to 5th November 2024, with the option to extend the contract for a further 12 month period (6th November 2024 to 5th November 2025).

That the Director - Law and Governance and Monitoring Officer, or their designated representative, is approved to execute any documents necessary within a reasonable time to give effect to the proposals in recommendation 1.2 for the provision of Wrap Around Service.

An exemption to rules 8.10 and 8.11 of the Procurement and Contract Procedure Rules 2022/23, or subsequent amendment, is approved to allow the Director of Adult Social Care to award contracts to the successful tenderer in the event that the required minimum number of tenders are not received.

Variations to the Contract are approved up to a maximum of 10% of the contract value, should they be necessitated, and that authority to approve such variations be delegated to the appropriate Chief Officer in consultation with the Cabinet Member.

An uplift to the hourly rate for Wrap Around Service is approved which is to be implemented from 1 April 2024 (and April 2025) subject to the Joint Partnership Board agreeing the rates and funding available. Variations to the contract will be undertaken in consultation with the appropriate Chief Officer

Reasons for the decision

There is no further extension option available in the current contract which ends on 5th November 2023, and therefore the authorisation to commence the procurement process and award a contract to the successful bidder will ensure there are appropriate agreements in place from 5th November 2023.

The proposed contract will ensure that Adult Social Care (ASC) will continue to support admission avoidance, discharges from hospital, and is a responsive service supporting health and social care.

Alternative options considered

An alternative option of not reprocuring the contract and allowing the contract to end was considered but it was not seen as viable option as there will be increased delays in hospital discharge and people not benefiting from admission avoidance leading to system pressure. Therefore the only viable option is to complete a procurement to secure further service provision.