Content

14.1

Head of Bereavement and Coronial Services
submitted a report that recommended that a cremator servicing and
maintenance contract be secured for the remaining lifespan of the
cremators (up to 16 years) to secure best value and increase
efficiency. No contract currently existed for the provision of this
service and all work was procured as and when required.

 

 

14.2

RESOLVED UNANIMOUSLY: That the
Communities, Parks and Leisure Policy Committee approves the
commissioning of a service and maintenance arrangement for the
cremators situated at Hutcliffe
Crematorium for the remainder of the cremator’s active
lifespan (contract for a maximum term of 16 years) and award that
contract to IFZW.

 

 

14.3

Reasons for
Decision

 

 

14.3.1

It is recommended that a contract for the
servicing and maintenance of the cremators at Hutcliffe Wood Crematorium is awarded to IFZW for
the remaining lifespan of the cremators. These are essential
services which can only practically be provided by IFZW due to
their specialist nature including an integrated electronic
operating system. Offering a contract for these services secures
best value and support the service in their role of running an
efficient and professional crematorium service.

 

 

14.4

Alternatives
Considered and Rejected

 

 

14.4.1

Alternative Option 1: Do nothing / continue as
now
 
The service could continue to procure this
activity in individual instalments as it has been doing since the
cremators were installed in 2011. This option has been discounted
as it is contradictory to procurement rules and regulations,
particularly as the cremators age and require more frequent
activity.

 

 

14.4.2

Alternative Option 2: Enter into a contract
with a shorter duration
 
The service could enter a contract with a
shorter duration which would not require committee approval. This
is not the preferred option as it carries greater financial risk as
the cremators age and wear. This options also requires the
repetition of procurement activity at least 4 times during the
cremators expected lifespan.