Content

11.1

Members considered a report of the Executive
Director, Neighbourhood Services seeking approval to commission a
contract with an external provider for Security Shuttering and
Clean & Clearance Services of vacant properties for the
Council.
 

 

 

11.2

RESOLVED
UNANIMOUSLY: That the Housing Policy
Committee:-
 

 

1.    
Approve the commissioning of Security Shuttering
Services and Clean & Clearance services to vacant properties
for a period of 4 years with an estimated value of up to
£4,150,000, as set out in this report.
2.    
Notes the impact of the proposal set out in this
report on the 2025/2026 business plan and future years, as set out
in paragraph 7.2. This will need to be mitigated or included in
future business planning.

 

 

11.3

Reasons for Decision

11.3.1

Preferred option – to
commission the appropriate contract in the manner described in
section 1 of this report. This will help enable the Council to
continue to provide this key service. The commission of the
contract will ensure the Council is operating in accordance with
the Public Contract Regulations 2015 and achieving best value in
its procurement of the services.

 

 

 

 

11.4

Alternatives Considered and Rejected

11.4.1

Alternative Option 1: Do
nothing - This is not an option as the Council has the ongoing
requirement for shuttering and clean & clearance services and
public procurement regulations dictate that we procure a compliant
contract for the delivery of these services.

11.4.2

Alternative Option 2:
Self-Deliver - this is not an option; the service has neither the
capacity or expertise to deliver these goods and services without
the assistance of an external service provider

11.4.3

Alternative Option 3: Further
extend existing contract – this is not an option as all
available contract extensions have been utilised. As ever, Council
must adhere to the Public Contract Regulations 2015 (PCR) thus
further variations (value and duration) are not deemed easily
reconcilable with the provisions set out within PCR.