Purpose

Following the completion of condition surveys across the six bus depots, further detailed asset information is required to support long-term maintenance and asset management planning. Lambert Smith Hampton (LSH), were procured to undertake detailed the condition surveys of all the depots. They are best placed to utilise their existing data to prepare lifecycle (Planned Preventative Maintenance and asset renewal) reports, specification and budgets, including mechanical and electrical elements. They have surveyed these assets in detail and know what is required to develop the life cycle plan, specification and determine budgets over 20 years. We can not share the reports to another supplier to do this, LSH wouldn’t allow it, we would have to engage another surveyor to do the survey again and the life cycle report and we do not have the time to do this. These reports will provide a consistent and structured view of asset condition, maintenance requirements, and future replacement needs across the estate. We procured LSH through a competitive tender.

Decision

LSH are commissioned to prepare lifecycle / PPM reports, including M&E input, for the six depots. Cost: £53,800 (to be apportioned across the depots).

OG £8,966.66
LW £8,966.66
HB £8,966.66
RM £8,966.66
WF £8,966.66
EC £8,966.66

Alternative options considered

Due to LSH already undertaking the condition surveys and holding the underlying asset data, no alternative providers were considered. Appointing a new supplier would require duplication of work, additional mobilisation costs, and risk inconsistencies in the asset data and reporting outputs