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The Cabinet considered a report
of the Executive Director (Finance and Resources) presenting the
Annual Procurement Plan for 2025-2028 covering all procurements
with a total contract value of £500,000 or above.
 
Resolved:
 
1. That the annual procurement
plan for 2025–2028 (Appendix 1 to the submitted report)
containing those procurements with a total contract value of
£500,000 and above, be approved.
 
2. That the extension of
contracts listed within the procurement plan with a total contract
value of £500,000 and above, as permitted within the terms
and conditions of the current contract, be approved.
 
3. That a mid-financial year
review of the procurement plan, to reflect the additional activity
that may occur throughout the year, including new grant
announcements for contract spend within the financial
year. be presented to Cabinet.
 
4. That it be noted that any
key decision procurements arising from approvals in the capital
investment programme would be added to the procurement plan as
required (both Southend City Council and South Essex
Homes).
 
Reasons for
decisions:
 
1. Approval of the
Council’s annual procurement plan is required under Part 7
Section 6 of the Council’s constitution.
 
2. Councillors are aware of the
development of the comprehensive contracts register and pipeline
procurement plan and the benefits this will provide in terms of the
Council’s commissioning plans, financial planning as well as
future planning for suppliers and local businesses.
 
3. The pipeline plan now aligns
with the requirements of the Procurement Act that came into effect
on the 24th February
2025
 
Other options:
 
Annual approval of the
Council’s procurement plan is required under the
constitution. The Council could decide to just publish an annual
plan, but it is felt that the development of a pipeline plan will
assist the Council and businesses in their resource and future
planning. The move to a 3-year rolling plan (2025-28) aligns with
the requirements of the Procurement Act which commenced on the
24th February
2025.
 
Note: This is an Executive
Function
Not eligible for
call-in.
Cabinet Member: Cllr
Collins