Purpose

In November 2022, Southend on Sea City Council
(SCC) allocated up to £1 million of the Community
Infrastructure Levy (CIL) Main Fund to enhancing the
children’s play provision in public parks within the City.
Two contracts have been procured to deliver these improvements:
 
                                 
i.        
Landscape architect consultancy to design, procure and oversee the
delivery of these works – the procurement for this contract
commenced in February 2023 and was awarded in August 2023
                               
ii.        
Landscape contractor to deliver the onsite works to full practical
completion – the purpose of this report
 
A competitive open tender was undertaken via
the Find a Tender Service (FTS) Open Procedure route in accordance
with the Public Contract Regulations 2015 for the Refurbishments to
Play Areas in Multiple Parks within the City of Southend on
Sea.

Content

That the Cabinet
Member for Climate, Environment and Waste:
 
1)   
Approves
the award of contract for the Parks Improvement Programme to
the preferred supplier in accordance with the outcome of the tender
evaluation following the Open Procedure procurement route.
 
2)   
Delegates
authority to the Director of Infrastructure and Environment, in
consultation with the Head of Legal Services to finalise the terms and conditions of and
enter into the contract and all
associated documentation to facilitate the award and implementation
of the contract.

 

Reasons for the decision

A robust and compliant
FTS procurement process was undertaken to identify the preferred
bidder.
 
There is a need to
have approved arrangements in place which is also compliant with
the Council’s Contract Procedure Rules and the Public
Contract Regulations.
 
The key reason for
this decision is to enable Southend City Council to deliver on its
commitment to its Parks Improvement Programme.