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The Cabinet considered a report
of the Executive Director (Finance and Resources) presenting the
Annual Procurement Plan for 2023/24, as well as the remaining years
of the original 5 Year Procurement Plan for 2022-27.
 
Resolved:
 
1. That the Annual Procurement
Plan for 2023/24, as set out at Appendix 1 to the submitted report,
containing those procurements with a value over £25,000 and
where corporate procurement needs to be involved, be
approved.
 
2. That the indicative future
plans for 2024/25, 2025/26 and 2026/27 and that these will continue
to be reviewed against the corporate contract register, be
noted.
 
3. That it be noted that any
procurements related to delivery of the capital programme will be
added as required and will not require separate
approval.
 
4. That it be noted that once
the Government have concluded the Public Procurement Reform
(expected in 2024), it is expected that it will be a mandatory
requirement for the public sector to publish their future
procurement pipeline plans and the 5-year plan will provide the
mechanism to publicly report.
 
5. That it be noted that the
Contract Procedure Rules will be reviewed and updated in 2023/24 to
reflect that the approved procurement plan will contain all
contracts with a value of £250,000 plus (currently £1m
plus is the constitutional requirement).
 
6. That it be noted that
following the Policy and Resources Scrutiny Committee the following
updates have been made in relation to:
 

·      
Column for Environmental benefits (The Executive
Director (Finance and Resources) has reviewed the procurement plan
for 2023/24 alongside the Head of Waste and Climate Change and the
plan has been populated based upon the key Carbon impacts in the
City (notably Energy and Transport) and those contracts which could
contribute to carbon reduction.

·      
All tabs of the procurement plan have been reviewed
and lead officer names updated.
 
Reasons for decision:
 
Approval of the Council’s annual procurement plan is
required under Part 4g of the Council’s
Constitution.
 
Other options:
 
The
Council could decide to just publish an annual plan, but it is felt
that the development of a pipeline plan will assist the Council and
businesses in their resource and future planning.  The move to a 5-year plan (2022-27) also aligns
with the anticipated requirements once the UK Public Procurement
Reform is finalised by Government.
 
Note: This is an Executive Function
This
matter is not eligible for call-in as the matter has been subject
to pre-Cabinet Scrutiny at the Policy & Resources Scrutiny
Committee
Cabinet Member: Cllr Lamb