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The Committee considered a report from the
Facilities Manager that sort approval for the procurement process
for the letting of a contract for cleaning services to the
Council’s municipal and residential properties.
 
Concerns were expressed about the continuing
use of an outside company for the cleaning contract when some felt
it would be better to bring the service back in-house. The Group
Head of Assets advised that going out to tender would ensure that
the successful bidder would have to maintain an agreed level of
service regardless of sickness or annual leave.
 
The Committee resolved to:
 

1.   
Approve the procurement process for the letting of a contract for
cleaning services to the Council’s municipal and residential
properties,
 

2.   
Agree a contract commencement date of 01 April 2024 for an initial
term of 3 years, with the option to extend annually for a further 2
12-month periods, at the Council’s sole discretion, taking
into account the Contractor’s performance on the
contract,
 

3.   
Delegate the appointment of the Contractor to the Group Head of
Assets in consultation with the Chair and Vice Chair of the
Corporate Policy & Resources Committee;
 

4.   
Authorise the Group Head of Corporate Governance to enter into a
legal documentation necessary to implement the new contract.