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To authorise the Head of
Resources to enter into an agreement for the M365 licence following
tendering through a framework agreement.

Reasons for the decision

Stratford-on-Avon District
Council (SDC) has previously committed to using the cloud-based
productivity platform provided by Microsoft and has come to the end
of the first 3 year contract. The new
contract would run from 1 January 2024 with an expected total value
of £329,000 over the 3 year term.
This would ensure continuity of service delivery. This decision is
sought to secure the lowest price received via the framework and is
within budget.
In accordance with the
Leader’s Statement Cabinet Procedure Rule 1.2, it is
requested that this is authorised by the Leader as the timing of
the framework tender and the Christmas holiday at the end of
December do not allow for normal process before the expiry of the
existing contract.

Alternative options considered

1   To give authority to proceed with the
procurement.