Purpose

This report highlights
recommendations following a full review of the current Facilities
Management (FM) contract and future requirements of the Council. It
details and recommends the services which should be brought back
‘in house’ with effect from 1 May 2026.

Content

RESOLVED

(i)                 
That the
Facilities Management service be restructured to incorporate staff
roles currently employed by Robertsons Facilities Management
(RFM).

(ii)              
That the
Cleaning and Caretaking services are brought back inhouse and are
directly managed by the Council’s FM team.

(iii)            
That all
maintenance, (both reactive and proactive) and help desk services
be brought back in house and be directly managed by the
Council’s FM team.

(iv)            
That all
Project Management functions are brought back in house and are
directly managed by the Council’s FM and Capital Project
steam.

(v)              
That certain
post holders currently employed by Robertsons Facilities Management
be transferred across and be directly employed by the Council in
the Facilities Management team within the Strategic Property
function.

(vi)            
That approval
be given for a Capital Requirement of c. £0.100m to procure a
new Integrated Workplace Management System. This will need to be
procured before the end of 2025 in order to migrate data in advance
of 1 May 2026.

(vii)          
To note that
possible cost savings within Facilities Management are in part
linked to the Asset Rationalisation Strategy