Content

RESOLVED that Cabinet
–
 

1.    notes the
work undertaken by the Waste Contract Project Board to date and the
contributions from the Member Working Group;

 

2.   
notes the content and recommendations
made in the Options Appraisal and Outline Business Case produced in
partnership with EELGA;

 

3.    endorses
the proposal set out within the Options Appraisal and Outline
Business Case to re-tender both the waste and recycling collection
and street sweeping services as a single contract in order that a
contractor is in place to deliver services at the time of the
expiry of the current contracts on 31st December 2025 and 31st
January 2026;

 

4.    notes the
outcome of the market engagement exercise;

 

5.    agrees to
the route to procurement being Competitive Dialogue;

 

6.    agrees to
formally adopt the Contract Principles, endorsed by the Waste
Contract Project Board and against which the new service will be
set, along with the Core Specification Principles set out in Table
4 within the Portfolio Holder’s report (A.6);

 

7.   
agrees to offer a lease of the Fowler
Road depot in Clacton on the existing terms as part of any future
contractual arrangement, accepting that the depot is likely to
require reconfiguring / modernisation during the contract period.
Therefore, Cabinet also agrees to initiate the Property Dealing
Procedure allowing Officers to explore options and alternative /
additional land purchase or lease opportunities;

 

8.   
agrees a delegation to the Portfolio
Holder for Assets to determine the Social Value Themes, Outcomes
and Measures (TOMs) against which the social value aspects of the
tender submissions will be considered;

 

9.    agrees a
joint delegation to the Leader of the Council, the Portfolio Holder
for Environment and the Portfolio Holder for Assets to
approve:-

 

a.  the high level
service specification provided that they consult with the Waste
Contract Project Board and the Member Working Group
beforehand;

b.  the aspects of the tender about
which there will be dialogue held with bidders; and

c.  the tender evaluation criteria to
be used;

 

10.  agrees a delegation to the Corporate Director
(Operations & Delivery) to approve:

 

a.  the detail of the service
specification providing that they have consulted with the Portfolio
Holder for the Environment; and also

b.  the membership of the tender
evaluation panel; and

 

11.  authorises a joint
delegation to the Leader of the Council, the Portfolio Holder for
Environment and the Portfolio Holder for Assets, in consultation
with the Corporate Director (Operations & Delivery), the
Section 151 Officer and the Monitoring Officer to agree any short
term extension to the current contractual arrangements, where
permissible to do so and solely for the purpose of assisting with
the mobilisation of the new contracts.