Purpose

On 20 December 2024, Cabinet accepted the
Community Regeneration Partnership funding and commenced delivery.
Prior to this, the programme was accepted into the Policy Framework
by Full Council on 8 June 2024 and the principle of entering the
Partnership approved by Cabinet on 26 July 2024. Subsequently, the
funding has been received and a Memorandum of Understanding entered
with MHCLG which includes TDC as the Accountable Body. The funding
period lasts until 31 March 2026.
The appointment of the required services are necessary to progress
the project through to delivery, including achieving defrayment in
line with the MOU.
The Council has conducted a procurement process in line with the
constitution to procure competent consultants providing a range of
skills including planning consultancy, Principal Designer and
multi-disciplinary engineering.
The appointment includes roles relevant to health and safety and
the Building Regulations required by legislation, ensuring the
Council complies with its client duties for the works.
In parallel to the above, officers have conducted Requests for
Quotation exercises for the site investigations, in line with the
relevant clauses of the Council’s Procurement Procedure
Rules, subject to the value of the specific surveys. Site
investigations are important to enable risk and cost
management.

Content

To enter contract with Lawson Planning
Partnership (company number 07225685) for the provision of planning
consultancy services for the Ten_10 Seafront Micro Venue project
which is being delivered as part of the Community Regeneration
Partnership funding programme. The services have a total cost of
£11,550 plus VAT (including 10% contingency).
To enter contract with Ingleton Wood LLP (company number OC306572)
for the provision of consultancy services, incorporating
mechanical, electrical and structural engineering for the Ten_10
Seafront Micro Venue project which is being delivered as part of
the Community Regeneration Partnership funding programme. The
services have a total cost of £23,950.00 plus VAT (including
10% contingency).
To procure surveys and site investigations as required for the
project delivery: including (but not limited to) topographic,
utility and ecology; as required for the proper delivery of the
project, including for cost and risk management, statutory consents
and health

Alternative options considered

Option 1 – Not to appoint this company:
In line with the Procurement Procedure Rules for this value level,
a minimum of three quotations were sought electronically on the
basis of a written specification. Three compliant quotations were
received. The proposed appointment was evaluated by a panel of
officers as meeting the Council’s requirements and providing
value for money.
Option 2 – Not to appoint at this time: Due to the limited
funding envelope, delaying appointing to this key role in the
project team could negatively impact on the feasibility of the
project and risk the funding secured.
Option 3 – Not to appoint an external consultant: this
approach was not selected due to there not being sufficient
capacity from sufficiently qualified and experienced personnel
within Council teams to be resourced to the project.
Option 4 – Not to progress the project: this would forfeit
significant government funding and the opportunity to address
important local issues, and could impact on the Council’s
access to central government regeneration funding in the
future.