Content

To enter into
contract with Environmental Design Limited (company number
11570072) for the provision of hard landscaping for the Memorial
Garden scheme, which is being delivered as part of the Ten_09
Jaywick Sands Public Open Spaces project which is being delivered
as part of the Community Regeneration Partnership funding
programme.
 
The services have a
total cost of £19,604 plus VAT (including 10%
contingency)

Reasons for the decision

On 20 December
2024, Cabinet accepted the Community Regeneration Partnership
funding and commenced delivery. Prior to this, the programme was
accepted into the Policy Framework by Full Council on 8 June 2024
and the principle of entering the Partnership approved by Cabinet
on 26 July 2024. Subsequently, the funding has been received and a
Memorandum of Understanding entered with MHCLG which includes TDC
as the Accountable Body. The funding period lasts until 31 March
2026.
 
The appointment of
the required services are necessary to progress the project through
to delivery, including achieving defrayment in line with the
MOU.
 
The Council has
conducted a procurement process in line with the constitution to
procure a competent contractor with recent relevant experience in
delivering similar works to a high standard.
 
The appointment
includes roles relevant to health and safety required by
legislation, ensuring the Council complies with its client duties
for the works.

Alternative options considered

Option 1 –
Not to appoint this company: In line with the Procurement Procedure
Rules a minimum of three tenderers were invited for this
opportunity, and one tender return were received. The proposed
appointment was evaluated by a panel of officers as meeting the
Council’s requirements and providing the most competitive
value for money.
 
Option 2 –
Not to appoint at this time: Due to the limited funding envelope,
delaying appointment negatively impact on the feasibility of the
project and risk the funding secured.
 
Option 3 –
Not to appoint an external consultant: this approach was not
selected due to there not being sufficient capacity from
sufficiently qualified and experienced personnel within Council
teams to be resourced to the project.
 
Option 4 –
Not to progress the project: this would forfeit significant
government funding and the opportunity to address important local
issues and could impact on the Council’s access to central
government regeneration funding in the future.