Purpose

On 23 April 2025, an executive decision was
published under the delegated authority of the Leader of the
Council and Portfolio Holder for Finance and Governance, Portfolio
Holder for Leisure and Public realm and the Portfolio Holder for
Economic Growth, Regeneration and Tourism, which agreed to proceed
with the procurement and subsequent installation of a new energy
efficient heating system, with funding from the Salix (Government
decarbonisation scheme) and the Community Regeneration Fund. The
recommendations included the following, which relate to this
decision:
(a)The Portfolio Holder for Leisure and Public Realm agrees the
strategy set out in this report for addressing the boiler failure
at Clacton Leisure Centre, following an action set out for delivery
in the Council’s Sport and Activity Strategy;
(b)on behalf of the Cabinet and using the special urgency powers,
in accordance with Parts 3.X and 5.8, the Leader of the Council and
Portfolio Holder for Finance and Governance, in consultation with
the Portfolio Holder for Leisure and Public Realm agree for the
Council to accept Salix Funding to the value of £1,204,481
and enter into the Funding Agreement, as set out in Appendix A, for
the purpose of purchasing and installing a new Boiler and
associated plant for Clacton Leisure Centre; and
(c) subject to (a) and (b), the Portfolio Holder for Economic
Growth, Tourism and Regeneration together with the Portfolio Holder
for Leisure and Public Realm agree to allocate £164,248 from
the Community Regeneration Partnership Funding, as the
Council’s contribution to the purchase of a new boiler at
Clacton Leisure;
(d)subject to (a) & (b) above, that the installation of a new
boiler system for Clacton Leisure is added to the Capital Programme
in 2025/26 with a total budget of £1,368,730 ;
Following a procurement process the overall budget required
increasing, to reflect a slightly higher contract value than was
originally projected. As such, the Leader of the Council and
Portfolio Holder for Leisure and Public Realm made the following
decision on 18 December 2025, to increase the overall budget:
To transfer £60,000 from an over achievement in Clacton
Leisure Centre income budgets into the Clacton Leisure Centre
Swimming Pool Heating System Replacement capital project budget to
be funded by revenue income to increase the overall project budget
from £1,368,729 to £1,428,729 and ensure there is a
£107,403 contingency available for the project.
What does the project include?
This boiler replacement project will involve installing a large
heat pump system designed to 50/45 flow and return temperatures
which will provide heat to the air handling units; one of which
will be replaced and the other will receive a new heating coil, new
radiator circuit, new shell and tube heat exchanger and part of the
domestic hot water load to the calorifier. A second smaller heat
pump system designed to 65/60 flow and return temperature will be
used for the remaining domestic hot water load in conjunction with
a twin plate domestic hot water bespoke calorifier. The current oil
fuel consumption is estimated to be 986,691 kWh, and it is
projected the new system which will be powered by electricity, will
decrease this to 231,402 kWh following installation. The project
will include a further installation of new solar photovoltaic (PV)
panels, which will convert sunlight into electrical energy to
support powering the new heating system.
Following publication of the decisions above, a procurement process
was followed to select an appropriate mechanical contractor through
a transparent process and following the scoring and moderation,
Re-gen (UK) M&E were the highest scoring bid.
The Council has previously engaged Heaton Design and Engineering
Ltd as a consultant to oversee this project, and completion of
detailed specification, design, tender preparation, and project
management. This will provide the Council with specialist
mechanical expertise and dedicated resource to oversee the contract
and advice accordingly.
In addition,
A further decision has been previous published on this matter
below:
Decision - Exemption from procurement rules to appoint Heaton
Design and Engineering Ltd for the Clacton Leisure Centre Oil
Boiler Replacement

Content

To enter into a contract on behalf of the
Council with Re-gen (UK) M&E to the value of £1,308,606
from a total budget of £1,428,729.

Alternative options considered

Completion of this work will put Clacton
Leisure Centre in a positive position, by ensuring the heating
system is both cost effective, low carbon and importantly,
‘future proofed’ this important Council asset by
installing a sustainable and new heating system for the swimming
pool area.