Purpose

As a social landlord we need to improve our
data retention and practical retrievability in order to address a
range of issues including:
1.meeting the new regulatory regime following the Hackett
review,
2.other matters following the Grenfell fire incident,
3.claims numbers,
4.the death of Awaab Ishak in Rochdale and
5.need to address climate change.
The new regulatory framework comes into force on 01 April 2024 and
we need to be able to demonstrate a better understanding of the
condition of our housing stock.
Regardless of these external factors, the Council has always been
committed to providing good quality housing so it is important we
have a robust grasp of the condition of our stock which requires an
up to date survey to be undertaken.
The Council uses a database called Lifespan provided by Property
Tectonics Limited. Property Tectonics also completed early phases
of stock surveys amounting to almost 25% of the stock under a
framework agreement. Following a competitive procurement process
Micheal Dyson Associates were appointed to carry out surveys of the
remaining stock in three phases. The last of these phases is
currently under way.
In October 2025 a decision was published to engage Property
Tectonics to transfer all of the data into Lifespans at a cost of
£2,500. Since that decision the team has obtained a revised
quotation from Property Tectonics to include survey data gained in
relation to the third tranche of dwellings and for the blocks
which, contrary to the earlier advice, were not included in the
original quotation, in the sum of £4,000.

Content

To issue instructions to Property Tectonics to
transfer all of the stock condition survey data collected into
Lifespans including the additional data as their revised
quotation.

Alternative options considered

The implementation of the data process is
aimed at focussing services in the short term and maintaining a
sound position going into local government reorganisation.