Decision

1.    
That the revised ICT Acceptable Use Policy which will require all
Officers and Members to sign a declaration of acceptance to ensure
full compliance be APPROVED, subject to an amendment to
the section relating to Data Protection to add an additional
sentence as follows: “Monitoring or accessing
personal emails is in the council's legitimate interests and is to
ensure that this policy on email/messaging/online communications
and internet use is being complied with and/or the security of
council ICT infrastructure. Monitoring or accessing personal emails
may also be carried out where it is a task vested in the authority
or a task carried out in the public interest such as for the
prevention and detection of crime or fraud. For further information
about how the data will be used please see the council’s
Privacy Notice. With respect to this policy, personal email
is any email sent or received using the council’s systems or
equipment.”

2.    
That authority be delegated to the Associate
Director: IT and Cyber, in consultation with the lead Member for
Corporate Governance, to make minor changes to the policy including
changes to management structure, typographical changes
etc.