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 RESOLVED: Cabinet;

a)    
Approved the direct award of the ERP Print Contract to PSL
Print Management Ltd via PfH framework

b)    
Endorsed the procurement route as compliant and
low-risk.

c)    
Delegated authority to the Executive Director, Resources to
execute the contract on behalf of all Shared Services
partners.
 
REASONS
RESOLVED:

•        
The current contract expires 1 May 2026 and cannot be
extended.

•        
The current positive supplier relationship and quality of
service provision is confirmed by all partners and service users
and the pricing the supplier is charging demonstrates continued
value for money within the current market.

•        
The cost of changing suppliers exceeds £309k based on
2023 cost of implementation, bespoke integrations and current
programme team resource costs which is unjustifiable.

•        
The direct award route ensures compliance and avoids
procurement delays.

•        
The solution aligns with digital transformation goals and
statutory obligations, enabling the reduction of print volumes
without incurring stranded costs
 
ALTERNATIVE
OPTIONS:

1.    
The Council could choose to do nothing, however this is not a
viable option. The contract supports the fulfilment of statutory
obligations, which require the continued provision of printed
documentation where mandated by legislation or necessary for
service delivery.

2.    
Undertaking full procurement would be costly and
time-consuming; with an estimated cost of over £309k, based
on the previous project to change print provider. A direct award
via framework would however, be compliant, low-risk, and
cost-effective.