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RESOLVED: that
Cabinet:
a)   
Agreed to proceed with the procurement of a Case
Management System for Education Services in WNC, at an estimated
contract cost, including licences, hosting, and annual fee costs,
of approximately £280,000 per annum for two years, as
outlined in Section 7.
b)   
Approved the use of KCS Managed Services Businesses
Solutions (Y20023)/ an appropriate framework to purchase the system
to ensure compliance with the relevant procurement
requirements.
c)   
Delegated authority to the Lead Member for Children,
Families, Education and Skills, in liaison with the Executive
Director of People Services, to take any further decisions and
actions required to implement the Case Management System and award
contracts in relation to this.
 
REASONS RESOLVED:
·        
Enable compliance with procurement and contract
procedure rules.
·        
The framework identified allows continuity of
existing goods/services from an awarded supplier.
·        
Allows further time to procure and implement a
long-term CMS that is fit for purpose, robust and
future-proof.
·        
Addresses the risk in relation to timescales, as it
is not feasible to conduct a full procurement and implementation
plan for a replacement CMS before March 2024.
·        
Enables continued delivery against the Improved Life
Chances council priority area.
·        
To ensure staff are confident and supported in the
use of the CMS.
·        
To ensure schools and families continue to be
supported with minimal disruption.
 
ALTERNATIVE ACTIONS:
Other alternatives considered
include:
To have no CMS for Education
Services: This would not be a viable option that could be
considered due to the delivery of statutory duties enabled by this
system.
To explore alternative existing
systems: There are no other case management software applications
in use within the Council that could be utilised to meet the
requirements of Education Services.