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RESOLVED:
Cabinet authorised the
Assistant Director Assets & Environment to procure the proposed
contract including award of the contract.
 
REASONS RESOLVED:
1.    
The Council’s current contract has reached its
registered contract value limit and has been the subject of an
exemption to extend the contract value pending a re-procurement of
the activity.
2.    
Procurement of a contractor on a schedule of rates
should ensure that the Council would be receiving best market price
for each activity.
3.    
Appointing a contractor in advance of works should
enable the Council to swiftly respond to urgent emergency or
essential works requests from services.
4.    
Planned maintenance programmes to ensure that
buildings are safe, warm, and dry and are conducive to service
delivery would be delivered more efficiently with an appointed
contractor compared with having to re-procure for each
programme.
 
ALTERNATIVE OPTIONS:

·      
Option (1) would require the Council to invest in
the appointment, retention, and training of delivery staff and
management to undertake the works. If demand of work falls this
would lead the Council at risk of having to retain and or
re-utilise employed resource to other tasks conversely should
demand increase the Council would need to ensure that the resource
was available to meet the demands or alternatively seek to appoint
an external contractor. Given the historical nature of the activity
it is highly likely that this approach would lead to continued spot
purchases. This would require additional internal resource time to
manage the multiple procurements leading to inefficiencies and
delay in responding to urgent repairs.

·      
Option (2) would require the Council to approve the
procurement and appointment of a contractor to undertake the
required works. This approach would place the risk and liability of
resourcing, training, and managing the works with the contractor.
It would ensure that the Council only pays the market rate for such
works.

·      
Option (3) Is the chose option.