Decision

To approve and authorise Wiltshire Council to sign a variation with Keiser UK Ltd for the servicing and maintenance of Spin Bikes within Activity Zone, Leighton and Lime Kiln Leisure Centres
Value: £9,665 (over 3 years)

Reasons for the decision

I confirm that in making this decision I have considered the following in line with Wiltshire Council’s Constitution:
Key decision requirements: Not Applicable
Views of relevant cabinet member(s), committee chairman, area board(s): Not Applicable
Consultation with cabinet member(s), the Leader and Scrutiny (for Executive decisions taken under Emergency Powers): Not Applicable
Consultation in accordance with the council’s consultation guidance and the views emanating from that process: Not Applicable
Implication of any council policy, initiative, strategy or procedure: Not Applicable
Staffing, financial and legal implications: Contract is standard form of agreement contract that has been checked and approved by Legal
The expenditure comes from leisure centres individual budget
The assessment of any associated risks in accordance with the Council’s risk management strategy: Not Applicable
Involvement of appropriate statutory officers and/or corporate directors and directors: Not Applicable
Regional or national guidance from other bodies where relevant: Not Applicable
The council’s constitution, including the Procurement and Contract Rules (Part 10) and the Financial Regulations and Procedure Rules (Part 9), all relevant guidance, legislation, codes of practice, and protocols: Not Applicable

Alternative options considered

The council could cease servicing:
This would mean the equipment could break down more frequently, potentially leading to increased downtime for equipment and increased costs for repairs. Worst case would be the equipment fails completely and the centre would be unable to use these items and would have to reduce capacity within these classes. There would then be an additional cost of replacement sooner than planned, reduced customer satisfaction and potential reduced income due to membership cancellations
The council could have gone out to full tender:
Leisure understands there is cost saving benefits for manufacturers to service and maintain their own equipment and the council already has a contract with Keiser that can be varied