Decision

To approve the appointment of HE0915 – M4 Junction 17 Improvements to MJ Church (Plant) Ltd.

Reasons for the decision

1.There is a need for a specialist contract to be awarded to deliver this important improvement scheme, which will reduce delays and improve safety on Junction 17 of the M4.
2.Following a procurement exercise in accordance with the ‘Open Procedure’, tenders were obtained and have been assessed in terms of price and quality.
3.The most advantageous tenders for the Council, taking into account quality and price, should be accepted in accordance with the procurement procedures.
4.There are robust processes in place to monitor the performance of the successful tenderer.
5.The RooD is only for the initial ECI (Phase 1) of the project. A further RooD will be produced to enter into Construction (Phase 2) subject to Full Business Case (FBC) being received and an agreed target cost.
I confirm that in making this decision I have considered the following in line with Wiltshire Council’s Constitution:
Key decision requirements:Yes
Views of relevant cabinet member(s), committee chairman, area board(s):Yes
Consultation with cabinet member(s), the Leader and Scrutiny (for Executive decisions taken under Emergency Powers):Yes
Consultation with the Chief Executive OR Corporate Director where appropriate: Yes
Consultation with local members (as appropriate): Yes
Consideration of the area boards and delegated decision checklist for officers on the issue of when and how to involve local councillors and area boards in decisions about local services: No
Implication of any council policy, initiative, strategy or procedure:Yes
Consultation in accordance with requirements and expectations of consultation with the public:Yes
Range of options available:Yes
Staffing, financial and legal implications:Yes
Evidence of due regard having been given to the Public Sector Equality Duty:Yes
Risk assessment:Yes
Involvement of statutory officers and/or directors:Yes
Regional or national guidance from other bodies:Yes
The council’s constitution:Yes
Contract is suitable for execution under: No – Legal will be sealing by traditional format.

Alternative options considered

Consideration was given to various procurement options to secure a contractor for the scheme. A single-stage procurement exercise has been undertaken with the tender assessment based on Quality (60%) and Price (40%). This approach is something that the market is familiar with and is often used. Further details on the procurement approach can be found in Appendix 1.