Purpose

A detailed Invitation to Tender Documents and
Schedule of Rates were issued in January 2024 and an open tender
exercise was undertaken. Two bids were received. The bids were
scored on a Price/Quality/Social Value basis.
· 
Price – 60%
· 
Quality – 30%
· 
Social Value – 10%

The award of the contract to Crystal Clear Window
Systems Ltd (Reg No. 10362349) is in accordance with the submitting
the most economically advantageous tender criteria, as detailed in
the exempt appendix 1.

This tender is within the proposed budget for the
scheme which is over £100K, but under £500K, therefore
is not a key decision.

 

The Council’s Contract Procedure Rules
(Standing Orders) set out how contracts are to be awarded by the
Council in accordance with the Procurement Strategy
requirements.

 

The award will be underpinned by a formal contract
which will be drawn up by the Council’s legal
team.
 
The financial value for this
contract is based on a budget of £65,000 per annum. The
schedule of rates glazing works will be funded via the councils
approved revenue budget.
 
Appendix 1 sets out evaluation
details of the tenders received. Appendix 2 sets out the details of
the tenders received and contains exempt information as defined in
Schedule 12A of the Local Government Act 1972. It is in the public
interest maintain the confidentiality of Appendix 2 pursuant to
Paragraph 3
 
‘Information relating to
the financial or business affairs of any particular person
(including the authority holding the information).’

Decision

The Director of Regeneration and Place has
agreed to approve that Crystal Clear Window Systems Ltd (Company
Reg No. 10362349) be awarded the contract for initial 2-year
period, commencing 1st May 2024, with an option to
extend up to 12 months to undertake day to day
responsive repairs, installation, and planned maintenance of
glazing works within approved budget and in accordance with the
most economically advantageous tender criteria