Purpose

Members are asked to consider a Policy on the Use and
Management of Council Vehicles as the Council has a duty to manage its fleet of
vehicles in line with current tax rules, insurance requirements and statutory
regulations. 

Content

RESOLVED –

 

(i)         That the Policy
on the Use and Management of Council Vehicles with an effective implementation
date of 1 January 2025 be approved.

 

(ii)        That the Chief
Officer Environment & Technical, with overall responsibility for the
Council’s Fleet Operating Licence, be authorised to oversee the consistent
implementation of this Policy and its compliance levels.

 

(iii)       That all Service areas shall review
operational and standby arrangements in line with this Policy to ensure most
efficient use of commercial fleet vehicles and include any projects as part of
our efficiency and savings programme.

 

(iv)      That a further report be submitted six
months after implementation of the Policy to understand the consistent
application of the Policy ensuring compliance across all Service Areas.

 

Reasons for decisions

 

(i)
       To ensure we have a resilient, safe
and efficient strategy covering our workplace transport requirements.

 

(ii)
      Provide assurance that all
professional and commercial fleet transport requirements are delivered in the
most cost effective manner.

 

(iii)
     To deliver a Workplace Travel
Strategy that will ensure consistency in operation and management of our travel
requirements and flag the milestones and next steps to deliver against our
financial and ecological challenges.