Decision Maker: Cabinet

Outcome: Recommendations Approved

Is Key Decision?: Yes

Is Callable In?: Yes

Date of Decision: December 11, 2024

Purpose: HES Catering services is seeking approval to award a framework contract to successful suppliers for a Procurement Across London (PAL) framework for fresh & frozen meat and poultry.

Content: Cabinet:   For the reasons set out in the report, Cabinet approved the award of;   A)     A Pan London multi-supplier framework agreement to Thomas Ridley and Son Ltd (Company number 00148692) and William Whites Meat Ltd (Company number 03027063) for the supply of fresh & frozen meat and poultry with an estimated total contract value of £12.1m over the 3 plus 1-year term, commencing on 1st January 2025.   B)     A call-off contract solely for the London Borough of Havering, to Thomas Ridley and Son Ltd at an estimated maximum cost of £2,771,000 for the supply of fresh & frozen meat and poultry for an initial term of 3 years with the possibility of a one-year extension, commencing on 1 January 2025 until 31st December 2029.   C)     A call-off contract solely for the London Borough of Havering, to William Whites Meat Ltd at an estimated maximum cost of £2,771,000 for the supply of fresh & frozen meat and poultry for an initial term of 3 years with the possibility of a one-year extension, commencing on 1 January 2025 until 31st December 2029.   D)     To note that the estimated combined maximum spend across the two contracts at B-C above is £2,771,000.