Decision Maker:

Outcome: Recommendations Approved

Is Key Decision?: No

Is Callable In?: Yes

Date of Decision: January 13, 2025

Purpose:

Content: Salford City Council – Record of Decision   I Paul Dennett, City Mayor, in exercise of the powers contained within the Council Constitution do hereby approve:   ·      the annual insurance renewal expenditure for the existing 5-year LTA contract, awarded in January 2022 (running until 31 January 2027), in respect of the City Council’s Liability, Property and Motor fleet insurance arrangements, as detailed in the table below:   Detail required Answers Title/Description of Contracted Service/Supply/Project Catastrophe cover for the Council’s main classes of insurance, including liability, property & Motor Fleet Name of Successful Contractor AIG Europe, AXA, HSB, QBE, Aon Protect, Convex Supplier Registration Number (to be supplied by Corporate Procurement) Type of organisation (to be supplied by Corporate Procurement) Private Limited Company Status of Organisation (to be supplied by Corporate Procurement) Non-SME Contract Value (£) £1,909,079.04 + IPT Contract Duration 36 months + 24 month extension Contract Start Date 01/02/2022 Contract End Date 31/01/2027 Optional Extension Period 1 24 months Optional Extension Period 2 Who will approve each Extension Period? Procurement Board (extension > £150k) Contact Officer (Name & number) Cheryl Dale Ext 6985 Lead Service Group Service Reform & Development How the contract was procured? (to be supplied by procurement) Mini competition Framework Details (where applicable) (procurement body, framework reference & title, start/ end date YPO Insurance Framework 978 30 July 2019 - 29 July 2024 OJEU Ref 2019/S 106-259145 Funding Source Revenue Budget Ethical Contractor (EC): Mayor’s Employment Charter X EC: Committed to sign Charter Details of joint Charter for GM and Salford Employer Charter sent to suppliers EC: Accredited Living Wage Employer Yes, for all bidders   The Reason are: the approval of annual insurance policies which are subject to a five-year long-term agreement, in respect of the City Council’s Liability, Property and Motor fleet insurance arrangements following a full tender exercise in 2022.   Options considered and rejected were: N/A.   Assessment of Risk: Insurance cover is purchased as a risk transfer mechanism where the authority feels there is too great a risk in funding a potential occurrence.   The source of funding is: the Revenue Budget.   Legal Advice obtained: Yes.   Financial Advice obtained: Yes.   Procurement Advice obtained: Yes.   HR Advice obtained: N/A.   Climate Change Implications obtained: N/A.   The following documents have been used to assist the decision process: ·      Forward look for the above report published September 2024. ·      Relevant documents and submissions from all departments and claims data. ·      Brokers report.   Contact Officer: Cheryl Dale – Insurance Manager. Telephone number: TEL NO: 0161 607 6985.   This matter is also subject to consideration by the Lead Member for Finance and Support Services. The Lead Member has been consulted and is supportive of the proposed expenditure.     Signed:    Paul Dennett       Dated:    13 January 2025.                    City Mayor   FOR DEMOCRATIC SERVICES USE ONLY   *           This decision was published on 13 January 2025 *           This decision will come in force at 4.00 p.m. on 20 January 2025 unless it is called-in in accordance with the Decision Making Process Rules.