Decision Maker: Cabinet

Outcome: For Determination

Is Key Decision?: Yes

Is Callable In?: Yes

Date of Decision: February 5, 2025

Purpose:

Content: Resolved that   (a)       the procurement and contract strategy for waste collection and street cleaning services be approved on the following basis:   i.              reprocure a joint contract with Mole Valley District Council, Surrey Heath Borough Council and Woking Borough Council based on the current baseline service specification for waste collection services with an initial term of seven years commencing on expiry of the current contract in 2027 and expiring in 2034, with two further options to extend up to a maximum of fourteen years;   ii.            the re-procurement of the joint contract outlined in (a) above will provide flexibility to give Elmbridge the option to include street cleaning services in the district in the scope of the reprocured joint contract;   iii.           the contract management function for the joint contract will continue to be delegated by the four authorities to one client team; and   (b)       given the need to commence the procurement process no later than July 2025, authority be delegated to the Strategic Director for Place and Community, in consultation with the Section 151 Officer and the Portfolio Holder for Climate Change, Environmental Services and Sustainability, as a member of the Joint Waste Collection Services Committee, to make all other decisions and take all actions necessary to give effect to (or which are ancillary to) commencing the re-procurement including but not limited to:   i.              the final specification; and ii.            the price, quality split and the detailed evaluation criteria and weightings.