Decision Maker: Cabinet

Outcome: Recommendations Approved

Is Key Decision?: Yes

Is Callable In?: No

Date of Decision: March 11, 2025

Purpose:   Cabinet is recommended to:   (1)  approve to proceed with a procurement process to provide care services for residents aged 55 and over within extra care housing schemes for a new contract to begin in October 2026 (the total contract value being £10 million); (2)  delegate authority to the Strategic Director of Adult Services to award the contract.  

Content: Cabinet:   (1)          approved to proceed with a tender for a new contract for Extra Care Housing services to begin in October 2025 for contract term of 3 years with the option to extend for a further 2 years;   (2)          delegated authority to the Strategic Director of Adult Services, in consultation with the Portfolio Holder for Adults and Health, to award the contract; and   (3)          noted that work will commence to develop an Extra Care Housing Strategic plan as set out in paragraph 3.9 of the report.     Options & Alternatives Considered   The option to extend current contractual arrangements has not been    included within the current contract. This contract was awarded under emergency provisions under a 1 year contract. As such, procurement regulations only allow for a short term contract with the proviso a full procurement process will take place.   Decommissioning the Extra Care provision has also been considered. However this would cause significant pressure on other parts of the system and also cost significantly more. The council experienced this cost pressure during the 6 month period in 2024 to which all new Extra Care referrals were embargoed to the previous provider, due to quality and safeguarding concerns.