Decision Maker: Cabinet

Outcome: Recommendations Approved

Is Key Decision?: Yes

Is Callable In?: No

Date of Decision: March 3, 2025

Purpose:

Content: The Cabinet considered a report of the Executive Director (Finance and Resources) presenting the Annual Procurement Plan for 2025-2028 covering all procurements with a total contract value of £500,000 or above.   Resolved:   1. That the annual procurement plan for 2025–2028 (Appendix 1 to the submitted report) containing those procurements with a total contract value of £500,000 and above, be approved.   2. That the extension of contracts listed within the procurement plan with a total contract value of £500,000 and above, as permitted within the terms and conditions of the current contract, be approved.   3. That a mid-financial year review of the procurement plan, to reflect the additional activity that may occur throughout the year, including new grant announcements for contract spend within the financial year. be presented to Cabinet.   4. That it be noted that any key decision procurements arising from approvals in the capital investment programme would be added to the procurement plan as required (both Southend City Council and South Essex Homes).   Reasons for decisions:   1. Approval of the Council’s annual procurement plan is required under Part 7 Section 6 of the Council’s constitution.   2. Councillors are aware of the development of the comprehensive contracts register and pipeline procurement plan and the benefits this will provide in terms of the Council’s commissioning plans, financial planning as well as future planning for suppliers and local businesses.   3. The pipeline plan now aligns with the requirements of the Procurement Act that came into effect on the 24th February 2025   Other options:   Annual approval of the Council’s procurement plan is required under the constitution. The Council could decide to just publish an annual plan, but it is felt that the development of a pipeline plan will assist the Council and businesses in their resource and future planning. The move to a 3-year rolling plan (2025-28) aligns with the requirements of the Procurement Act which commenced on the 24th February 2025.   Note: This is an Executive Function Not eligible for call-in. Cabinet Member: Cllr Collins