Decision Maker: Cabinet

Outcome: Recommendations Approved

Is Key Decision?: No

Is Callable In?: Yes

Date of Decision: March 18, 2025

Purpose: To approve the strategic procurement plan attached in Exempt Appendix A to commission a Term Service Contractor to provide planned preventative and responsive maintenance and servicing of the Electrical Safety systems services across the portfolio of buildings in Bracknell and to delegate the award of the contract to the Exec Director Place in consultation of the cabinet member Economy and Regeneration

Content: RESOLVED that       I.         approves the Strategic Procurement Plan (Exempt Appendix A) to tender the services for a single organisation to carry out the routine servicing and maintenance of all planned preventative, responsive maintenance and servicing of the electrical systems across the portfolio of buildings in Bracknell.        II.         approves a contractual term of ten years with an initial period of 3 years and a further 7 years of optional extensions (2+2+2+1).  The contract is based on a total contract term of 10 years with the first three years to be at a fixed cost to enable stability for the council. Subsequent years cost increases to be based on an average annual CPI index, agreed by both parties (as per contract renewal date).       III.         delegates authority to the Executive Director: Place in consultation with the Cabinet Member for Economy and Regeneration to accept the evaluated and preferred provider’s tendered price and award the contract, to the provider to meet the requirements of this proposed contract.