Decision Maker: Cabinet

Outcome: Recommendations Approved

Is Key Decision?: Yes

Is Callable In?: Yes

Date of Decision: March 19, 2025

Purpose: Exterior Plas Ltd be awarded a 1-year contract renewable annually for up to a maximum of 4-further years, for the Installation of PVCu Double-Glazed Windows and Doors and Specialist Maintenance Repairs 2025-30, to Council-owned properties.

Content: (1)       That the Cabinet approved Exterior Plas Ltd be awarded a 1-year contract renewable annually for up to a maximum of 4-further years, for the repair, planned maintenance and installation of PVCu double-glazed windows and doors, GRP and GRP FD30 front entrance doors to Council-owned properties in the corrected Tendered Sum of £2,112,174.25 with an overall weighted price and quality score of 80.6% being the most economically advantageous tender received;   (2)       That should it not be possible to enter into a contract with Exterior Plas Ltd, that Astraseal Ltd be awarded the contract as the reserve contractor, being the second most economically advantageous tender received, with a Tender Sum of £2,240,999.00;   (3)        That the overall value of the works be limited to the sum included in the Housing Revenue Account for specialist repair and maintenance works and the sum within the Capital Programme for the planned installation for PVCu Double-Glazed Windows and Doors and the installation of GRP and GRP FD30 front entrance doors on an annual basis; and   (4)        That this contract be designated as a serial contract to facilitate the annual adjustment to the tendered rates in accordance with the BCIS ALLCOS Resource Cost Index of All Construction: Repair and Maintenance Work #7419.