Decision Maker:

Outcome: Recommendations Approved

Is Key Decision?: No

Is Callable In?: Yes

Date of Decision: April 1, 2025

Purpose:

Content: Notice of Executive Decision Published in Accordance with The Local Authorities (Executive Arrangements) (Meetings and Access to Information) (England) Regulations 2012 (“the Regulations”)   Title: ICT – Provision of laptops and associated services Key? Yes Urgent? No Decision Maker: Portfolio Lead Member for Stronger Communities Decision Date: Tuesday 1 April 2025 Published: Tuesday 1 April 2025 For Call-in? Yes Call-in Expiry: Tuesday 8 April 2025   Purpose: The Council currently has a contract with a third-party reseller, CDW Ltd, which expires in July 2025. The contract provides: The supply of laptops & adapters for staff council wide, which meet the Councils specification.   Included within the contract is secure storage and delivery of laptops, support and Warranty for 3 years, asset tagging and recycling. This report proposes the procurement of a new contract for laptops and associated services. Decision Taken: I, the Portfolio Lead Member for Stronger Communities, hereby approve the re-procurement of a supplier for the provision of Laptops and associated services from 1 August 2025 for a period of two years with an option to extend for one further year.   And I have instructed the proper officer to publish this written record of my decision. Reason: As set out in the report. Alternative Options Considered: The proposed route to market is by Further competition, via CCS Framework RM6098 LOT2.   The Market of resellers for Laptops have the capabilities to supply the laptops to the specification required, as the laptops are built to order from standard offerings.   We have specific build and bonded storage requirements, the laptops we purchase are not necessarily available via the internet and are often provided specifically for large organisations such as LBWF.   The proposed procurement route allows the council to leverage its volume and deliver value for money and achieve a social value commitment from the winning supplier.   It will also save time and resources as suppliers have already been vetted, competition documents are available to be used and include pre-negotiated terms and contracts.   Do nothing: There are no advantages to this approach, as doing nothing would leave the Council at risk of reduced staff productivity and would severely impact resource capability. It is not recommended.     DOCUMENTS All relevant documents must be published at least five clear days before the meeting, unless the proper officer agrees some or all of the documents contain exempt or confidential information, as defined by the Regulations. List of documents to be submitted to the Decision-Maker1: As per the agenda pack. Details of any exempt2 or confidential information3: Open Background Papers Used: None   Conflicts of interest declared by any executive member consulted by the decision-maker:   None. Dispensations granted in respect of above conflicts of interest: Not applicable         Signed __________________________________________ Portfolio Lead Member – Stronger Communities     Date______________________________1 April 2025     1 Nothing in the Regulations authorises or requires documents relating to that decision to be disclosed to the public, or made available for public inspection where the documents contain confidential information or where the disclosure of the documents would give rise to the disclosure of exempt information or the advice of a political adviser or assistant. (Regulations 20(3)(a) and (b)) 2 “Exempt information” has the meaning given by section 100I of the Local Government Act 1972 (exempt information and power to vary Schedule 12A) (Regulation 2) 3 “Confidential information” means information provided to the local authority by a government department on terms (however expressed) which forbid the disclosure of the information to the public; or information the disclosure of which to the public is prohibited by or under any enactment or by the order of a court, and in either case, a reference to the obligation of confidence is to be construed accordingly” (Regulation 2).