Decision Maker: Executive Decision

Outcome: For Determination

Is Key Decision?: No

Is Callable In?: No

Date of Decision: April 3, 2025

Purpose:

Content: Date of publication: Thursday 3rd April 2025 Last date for call-in: Thursday 10th April 2025   Notice of Executive Decision Published in Accordance with The Local Authorities (Executive Arrangements) (Meetings and Access to Information) (England) Regulations 2012 (“the Regulations”)   Title: Multi-Trade Measured Term Contract Award Key? Yes Urgent? No Decision Maker: Director of Capital Strategy & Portfolio Management Decision Date: Thursday 3 April 2025 Published: Thursday 3 April 2025 For Call-in? Yes Call-in Expiry: Thursday 10 April 2025   Purpose: This report recommends the award of the Measured Term Contract (MTC) for Multi-Trade Works to Kirkman & Jourdain Ltd for planned maintenance works to schools and corporate buildings for a two-year period, with an option to extend for two one-year periods at the Council’s discretion. The primary purpose of this contract is to support the School’s Capital Repairs Programme towards maintaining the estate, ensuring the health and safety of all pupils and staff. Decision Taken: I, the Director of Capital Strategy & Portfolio Management hereby approve the award of the MTC for Multi-Trade Works to Kirkman & Jourdain Ltd, who provided the most economical and competitive tender bid as detailed in the Evolve Norse tender report Appendix 1 to the report (exempt). The overall value of the contract will not exceed £4,000,000.   And I have instructed the proper officer to publish this written record of my decision. Reason: As set out in the report. Alternative Options Considered: The Council could decide not to award the contract; however, this could result in the Council not meeting its statutory duty to maintain building infrastructure in schools, which will ultimately result in potential risks to health and safety and school closures.   DOCUMENTS All relevant documents must be published at least five clear days before the meeting, unless the proper officer agrees some or all of the documents contain exempt or confidential information, as defined by the Regulations. List of documents to be submitted to the Decision-Maker1: As per the agenda pack. Details of any exempt2 or confidential information3: Open Except for Appendix 1 which is exempt in accordance with Section 100(A-H) of the Local Government Act 1972 and Schedule 12A as amended, on the grounds that it involves the likely disclosure of exempt information as defined in Part 1, paragraph 3, as it contains information relating to the financial or business affairs of any particular person (including the authority holding the information) and disclosure would not be in the public interest. Background Papers Used: None   Conflicts of interest declared by any executive member consulted by the decision-maker:   None. Dispensations granted in respect of above conflicts of interest: Not applicable                          Signed __________________________________________ Director of Capital Strategy & Portfolio Management     Date______________________________3 April 2025     1 Nothing in the Regulations authorises or requires documents relating to that decision to be disclosed to the public, or made available for public inspection where the documents contain confidential information or where the disclosure of the documents would give rise to the disclosure of exempt information or the advice of a political adviser or assistant. (Regulations 20(3)(a) and (b)) 2 “Exempt information” has the meaning given by section 100I of the Local Government Act 1972 (exempt information and power to vary Schedule 12A) (Regulation 2) 3 “Confidential information” means information provided to the local authority by a government department on terms (however expressed) which forbid the disclosure of the information to the public; or information the disclosure of which to the public is prohibited by or under any enactment or by the order of a court, and in either case, a reference to the obligation of confidence is to be construed accordingly” (Regulation 2).