Decision Maker: Waste & Street Scene Policy Committee

Outcome: Recommendations Approved

Is Key Decision?: No

Is Callable In?: No

Date of Decision: April 4, 2025

Purpose:

Content: 11.1 Members of the committee considered a report of the Executive Director Neighbourhood Services setting out the proposed framework for the administration of the Safety Advisory Group (SAG) in relation to Open Air Events together with details of the consultation process that had been undertaken.     11.2 RESOLVED UNANIMOUSLY: That the Waste and Street Scene Policy Committee approves the proposed policy, as set out in Appendix A to this report, to be implemented immediately.     11.3 Reasons for Decision     11.3.1 The proposed policy is designed to:   • Provide event organisers and landowners with a clear document outlining the process for SAG partners to advise upon the safe running of their event, thereby ultimately protecting the public at large; • Define a framework for the administration of the SAG meetings; • Define roles and responsibilities of SAG partners and other attendees at the meetings.     11.4 Alternatives Considered and Rejected     11.4.1 Alternative Option 1:       Continue to operate the Open Air Events SAG meetings without a policy document.       This would reduce clarity for event organisers and landowners, particularly those responsible for smaller community or charity events who may be unfamiliar with the SAG process.