Decision Maker:

Outcome:

Is Key Decision?: Yes

Is Callable In?: Yes

Date of Decision: May 19, 2025

Purpose:

Content: Salford City Council – Record of Decision   I Paul Dennett, City Mayor, in exercise of the powers contained within the Council Constitution do hereby:   1.  approve the appointment of J Hopkins Ltd, at a cost of £766,949.90, to undertake the main works on A580 East Lancashire Road/Broad Street. 2.  approve the creation of a purchase order to J Hopkins Ltd, to the value of £766,949.90, to enable payments to be made to the contractor. 3.  approve a risk allocation totalling £154,425.97, and the approval to create any required Purchase Orders that may call on the risk allocation. 4.  approve the ‘Supervision and Management Fees’ totalling £119,757.33. 5.  approve the ‘Other Costs’ associated with the project delivery totalling £5,179.95 and approve the creation of any required Purchase Orders. , as detailed in the table below:   Detail required Answers Title/Description of Contracted Service/Supply/Project KRN Maintenance Scheme - A580 East Lancashire Road/Broad Street Name of Successful Contractor J Hopkins (Contractors) Ltd Supplier Registration Number (to be supplied by Corporate Procurement) 1112562 Type of organisation (to be supplied by Corporate Procurement) Private Limited Company Status of Organisation (to be supplied by Corporate Procurement) SME Contract Value (£) £766,949.90 Full Project Risk Allowance £154,425.97 Supervision and Management Fees £119,757.33 Other Costs £5,179.95 Contract Duration 4 Weeks Contract Start Date 30/06/2025 Contract End Date 25/07/2025 Optional Extension Period 1 Not applicable Optional Extension Period 2 Not applicable Who will approve each Extension Period? Procurement Board (extension > £150k) Contact Officer (Name & number) Nathan RL Williams 0161 779 4916 Lead Service Group Place How the contract was procured? (to be supplied by procurement) Further Competition Framework Details (where applicable) (procurement body, framework reference & title, start/ end date Rochdale Borough Council Framework Agreement for Highways Related Services - Lot 2. Funding Source External Funding Source (please identify below) Ethical Contractor (EC): Mayor’s Employment Charter   EC: Committed to sign Charter   EC: Accredited Living Wage Employer   The Reasons are: -     A580 East Lancashire Road/Broad Street scheme forms part of the part of Key Route Network (KRN) DfT Highways grant. The grant is to only be used for selected carriageway schemes. The total settlement Salford received for KRN is £4.5m over five years (starting 2023).   -     The proposed works on A580 East Lancashire Road/Broad Street is a carriageway resurfacing scheme and will improve the current condition of the existing carriageway.   -     Invitations to tender under the Lot 3 Rochdale Borough Council Framework Agreement were conducted by issuing a further competition to the three contractors. All three submitted a tender and based on the scoring criteria Tarmac Trading limited received the highest score and was the most economically advantageous tender based on the quality and pricing assessment.   -     If approved, the scheme is proposed to commence Monday 30th June 2025.   Options considered and rejected were: Not to award the contract.   Assessment of Risk: Low.   The source of funding is: City Region Sustainable Transport Settlement (CRSTS) Core Maintenance.   Legal Advice obtained: Tony Hatton, Principal Solicitor, Tel. 219 6323   Financial Advice obtained: Adam Flaherty, Senior Accountant, Ext. 2747   Procurement Advice obtained: Heather Stanton, Category Manager Ext. 6241   HR Advice obtained: N/A   Climate Change Implications obtained: Nathan Williams / Mike Hemingway Ext. 4916/3209   The following documents have been used to assist the decision process: -     Key Route Network Highway Maintenance Plan Report 2022 -     Minutes from Procurement Board meeting held via MS Teams. 10th March 2025.   Contact Officer: Nathan Williams Telephone number: 0161 779 4916   ·      This matter is not subject to consideration by another Lead Member. ·      The appropriate Scrutiny Committee to call-in the decision is the Growth and Prosperity Panel.     Signed:    Paul Dennett       Dated:   19 May 2025.                     City Mayor   FOR DEMOCRATIC SERVICES USE ONLY:   *           This decision was published on 20 May 2025 *           This decision will come in force at 4.00 p.m. on 28 May 2025 unless it is called-in in accordance with the Decision Making Process Rules.