Decision Maker:

Outcome:

Is Key Decision?: No

Is Callable In?: Yes

Date of Decision: September 8, 2025

Purpose:

Content: Salford City Council - Record of Decision   I Paul Dennett, City Mayor, accept the recommendation of the Procurement Board and in exercise of the powers contained within the Council Constitution do hereby approve:   approval to Award the Contract for replacement of flat roofs at Little Hulton Nursery, as detailed in the table below:       Detail required Answers Title/Description of Contracted Service/Supply/Project Replacement Flat Roofs at Little Hulton Nursery Procurement Reference numbers (DN and CR number supplied by Procurement) S1144-108 Name of Successful Contractor Schofield and Sons Ltd Supplier Registration Number (to be supplied by Procurement 25459259 Proclass Classification No. (to be completed by procurement) 390000 – Works – Construction, Repair & Maintenance Type of organisation (to be supplied by Procurement) Private Limited Company Status of Organisation (to be supplied by Procurement) SME Contract Value (£) £ 158,262.56         construction costs Total contract value £ (including extensions) £185,000          total project value including surveys, professional fees and associated works Contract Duration 8 weeks Contract Start Date 22/09/2025 Contract End Date 14/11/2025 Optional Extension Period 1 months Optional Extension Period 2 months Who will approve each Extension Period? Executive Director (extension < £150k) Contact Officer (Name & number) Robert Bursnoll     Lead Service Group Place How the contract was procured? (to be supplied by procurement) ITT Framework Details (where applicable) (procurement body, framework reference & title, start/ end date Minor Building Works Framework, Lot 1 Funding Source Capital Programme Ethical Contractor (EC): Mayor’s Employment Charter Yes   EC: Committed to sign The Mayor’s Employment Charter N/A     EC: Committed to the principles outlined in the Mayor’s Employment charter N/A   EC: Accredited Living Wage Employer Yes   EC: Committed to becoming Accredited Living wage Employer N/A ?   The Reasons are: to replace the flat roofs at the nursery that are at the end of their serviceable life.   Options considered and rejected were: None. All procedures are in accordance with normal standing orders.   Assessment of Risk: Medium – Failure to maintain the fabric of the building could result in the closure of part of the whole of the building.   The source of funding is: There is funding available under the Capital Programme to cover the costs of the project.   Legal Advice obtained: Tony Hatton, Solicitor When commissioning contracts for the procurement of goods, services, or the execution of works, the Council must comply with the Public Contracts Regulations 2015 (PCR) and its own Contractual Standing Orders (CSO’s), failing which a contract may be subject to legal challenge from an aggrieved provider.  CSO’s stipulate that where a suitable framework agreement exists, this must be used unless there is an auditable reason not to. The proposed award of the contract follows a tender exercise by mini competition in accordance with the Minor Building Works Framework Lot 1.   The Council will need to have followed the procedure set out in the framework agreement for mini competition to ensure that the procurement process is compliant. Four companies from the framework suppliers submitted a tender, and the bid has been evaluated on the most economically advantageous tender basis in line with published procedure resulting in the proposed award of the contract to Schofield & Sons Ltd.  The procurement procedures therefore appear robust and complaint with the requirements of the Council’s CSO’s and PCR.   Financial Advice obtained: Ian Cowburn, Senior Accountant The Procurement Board report requests the approval to award the contract for the flat roof replacement at Little Hulton Nursery to Schofield & Sons Ltd. Following a successful tender process which was completed by mini competition under the Minor Building Works Framework Lot 1.   The total project cost of £0.185m is a contract cost of £0.158m plus surveys, professional fees and associated costs of £0.027m.   The scheme is recognised in the Place, Property Capital programme for 2025/26 and will be funded from general unsupported borrowing which is subject to full council approval.   Procurement Advice obtained: Deborah Derbyshire, Procurement Officer The project has been procured by the use of SCC own Minor Building Works Framework Lot 1 inviting all companies under this lot by means of mini competition. This is a compliant route to market that conforms with Public Contracts Regulations 2015 and the Council’s Contractual Standing Orders.   As part of the Council's budget challenges, the service group should consider efficiencies, and enhanced contract management KPI’s as part of this contract.   HR Advice obtained: N/A   Climate Change Implications obtained: Building Surveying & Facilities Management Team No significant Climate Change implications in this project. All projects are developed to meet or exceed current legislation and requirements to energy efficiency and carbon reduction targets. Projects are required to support the Council’s objectives of becoming carbon neutral by 2038.   The works will be programmed to minimise the traffic impact in the area. Any waste materials will be removed and taken to a transfer station for systematic sorting and recycling to ensure minimal landfill waste.   Sustainability plans would be targeted to also align with opportunities to continue to deliver social value outcomes.   The following documents have been used to assist the decision process: Report to Procurement Board dated 8th September 2025 – Replacement Flat Roofs at Little Hulton Nursery.   Contact Officer: Robert Bursnoll Telephone number:   This matter is not subject to consideration by another Lead Member. The appropriate Scrutiny Committee to call-in the decision is the Growth and Prosperity Scrutiny Panel and Overview and Scrutiny Board.       Signed: Paul Dennett          City Mayor Dated:   8 September 2025.   FOR DEMOCRATIC SERVICES USE ONLY   *           This decision was published on Tuesday 9 September 2025 *           This decision will come in force at 4.00 p.m. on Tuesday 16 September 2025 unless it is called-in in accordance with the Decision Making Process Rules.