Decision Maker: Executive Shareholder and Trustee Committee

Outcome: Recommendations Approved

Is Key Decision?: No

Is Callable In?: Yes

Date of Decision: September 11, 2025

Purpose: To consider and approve the: Quarterly accounts; and Performance reporting as against Business Plan

Content: Decision: (1)         To receive the Management Accounts of Guildford Sportsground Management Company Ltd (11914517) for the financial year 2024-25. (2)         To agree the 3-year Business Plan of Guildford Sportsground Management Company Ltd (11914517).   (3)         To request further funding from Guildford Sports Ground charitable trust of £114,279.41 to cover the actual deficit for 2024-25 in accordance with the Management Agreement.   (4)         To request agreement and further funding from Guildford Sports Ground charitable trust for estimated financial deficit of £85,474 for 2025-26 in accordance with the Management Agreement.   (5)         To request agreement and further funding from Guildford Sports Ground charitable trust for estimated financial deficit of £20,572 for financial year 2026-27 and note that further funding is not anticipated.   Reasons: ·      In accordance with the Members Agreement, the Management Company must present the Business and Strategic Plan to the Council for agreement by the November prior to the beginning of the next financial year.  This provides the Council with the ability to comment on and review the plan and helps to ensure good governance of its interest in the Management Company.  ·      The agreement of a 3-year business plan allows the Council to have clarity of the future proposals for the Management Company whilst considering and agreeing the plan for the current financial year.  The approved business plan is then used as a mechanism for requesting additional funding from the Charity in accordance with the Management Agreement.  ·      The request for additional funding from the Charity for 2024-25, 2025-26 and 2026-27, in accordance with the Management Agreement, will ensure that the Management Company is able to continue delivering its aims, supporting the Charity’s objectives, and meeting its financial obligations.  A previous request for funding in relation to 2024-25 was refused by the Charity until the Business Plan had been provided to evidence that reasonable endeavours were being made to reduce and/or limit the financial deficits.  This report therefore seeks support of the Business Plan so that this can be presented to the Charity.   Other options considered and rejected by the Committee: Do nothing   Details of any conflict of interest declared by the Leader or lead councillors and any dispensation granted: None.