Decision Maker:

Outcome:

Is Key Decision?: Yes

Is Callable In?: Yes

Date of Decision: October 27, 2025

Purpose:

Content: Salford City Council – Record of Decision   I Paul Dennett, City Mayor, accept the recommendation of the Procurement Board and in exercise of the powers contained within the Council Constitution do hereby:   ·     approve the extension of the Contract for the Minor Building Works Framework Agreements, as detailed in the table below:   Detail required Answers Contract Reference  (to be supplied by procurement) S1144 Title/Description of Contracted Service/Supply/Project Appointment of Contractors for the Minor Building Works Framework Agreements   Successful Contractors – In Alphabetical Order Name of Contractor City Build Manchester Ltd – Lot 2 only Type of organisation (to be supplied by Procurement) Private Limited Company Status of Organisation (to be supplied by CoProcurement) SME EC: Committed to sign the Mayor’s Employment Charter Yes EC: Accredited Living Wage Employer Yes     Name of Contractor Cunard Construction - Lot 1 & 2 Type of organisation (to be supplied by Procurement) Private Limited Company Status of Organisation (to be supplied by CoProcurement) SME   Ethical Contractor (EC): Mayor’s Employment Charter Yes EC: Accredited Living Wage Employer Yes     Name of Contractor G Jones Builders Limited – Lot 1 only Type of organisation (to be supplied by Procurement) Private Limited Company Status of Organisation (to be supplied by CoProcurement) SME   Ethical Contractor (EC): Mayor’s Employment Charter Yes EC: Accredited Living Wage Employer Yes     Name of Contractor Manchester & Cheshire Construction – Lot 1 & 2 Type of organisation (to be supplied by Procurement) Private Limited Company Status of Organisation (to be supplied by CoProcurement) SME   Ethical Contractor (EC): Mayor’s Employment Charter Yes EC: Accredited Living Wage Employer No EC: Committed to becoming Accredited Living wage Employer Yes     Name of Contractor Schofield & Sons Limited – Lot 1 & 2 Type of organisation (to be supplied by Procurement) Private Limited Company Status of Organisation (to be supplied by CoProcurement) SME   Ethical Contractor (EC): Mayor’s Employment Charter Yes EC: Accredited Living Wage Employer Yes     Name of Contractor Wright Build – Lot 1 & 2 Type of organisation (to be supplied by Procurement) Private Limited Company Status of Organisation (to be supplied by CoProcurement) SME   Ethical Contractor (EC): Mayor’s Employment Charter Yes EC: Accredited Living Wage Employer Yes     Value of Contract Extension (£) £2m approx. value Total value of Awarded (including extension period) £3.4m  Contract awarded (to date) Existing Contract Term 01/12/2023 to 30/11/2025 Extension Period 01/12/2025 to 30/11/2026 Contact Officer (Name & number) Adam Vanden Lead Service Group Place Funding Source Capital Programme     The reasons are: to enable the council to procure building works on a competitive basis under a Minor Building Works Framework Agreement   Options considered and rejected were:The retendering of the frameworks to compile a new list of contractors. The existing framework contract contains an option for an extension period of one year. On the basis that the existing framework contractors have demonstrated their ability to meet the Council's neds and objectives it is considered reasonable to exercise the option to extend the term. A contract extension would also allow the continued delivery of social value outcomes in terms of continued employment opportunities and use of local labour and suppliers.   Assessment of risk: Medium. If the current frameworks were allowed to expire it would require the Council to use other national frameworks which may not be as advantageous in terms of delivery of social value.   The source of funding is: Funding will be from a range of sources to support any specific works or projects i.e. capital programme, revenue allocations and external grant support.   Legal advice obtained:Tony Hatton, Solicitor, Group Leader When commissioning contracts for the provision of goods, services or the execution of works, the Council must comply with the provisions of the Public Contracts Regulations 2015 (PCR) and its own Contractual Standing Orders (CSO’s) as set out in the Constitution, failing which the award of a contract may be subject to legal challenge.   In that regard, the Framework Agreement was set up following a compliant tender process in accordance with public procurement regulations in force at the time and CSO’s by way of the opportunity for the existing contract being appropriately advertised as an open competition inviting interested companies to submit bids to be appointed to one or both lots for a period of two years with a further option to extend for a further two (2) periods of 12 months (a maximum of 4 years). The terms of the framework permit awards to contractors either by direct award for work below £75,000 for Lot 1 only and mini competition for both Lots around work valued from £0 to £750,000.   It is an established principle that an existing public contract is capable of being extended where the original agreement makes provision for the extension, and CSO’s allow for contract extensions to be made where the original contract makes provision for such an extension of the original term.  The purpose of a framework agreement is to select through procurement/evaluation process a number of providers who can meet the service requirements of the Council, as and when those services are required.   When the Framework Agreement was originally put out to tender, it was made clear that the initial term would be subject to a potential extension of a period of up to twenty four months (2 x 12 month periods), hence any risk that any extension granted could be subject to realistic challenge by an aggrieved provider, on the basis that it ought to have been put out to tender and advertised in accordance with public contract regulations and CSO’s, is extremely low, and the option to extend within the agreement is now being properly exercised.   The maximum term for the framework agreement is a 4-year period (2 years plus the option to extend for a further 24 months), and the terms and conditions established under the framework govern the contracts let under it, although each contract will inevitably have some differences to reflect the agreement struck between the parties to the contract.  At the end of the 4-year period, the framework must be dissolved and competition for the goods or service re-opened, and a new framework can then be established where appropriate. This ensures that value for money can be periodically tested, and open competition maintained.  The period of the individual contracts established under the framework can be as long or as short as the authority requires and may be entered into at any time during the period of the framework agreement.   Also, in accordance with CSO’s, where provision is made within an existing contract for an extension to the term, and the value is over £150,000, approval should be sought from Procurement Board, and if over £1million by the City Mayor on the recommendation of Procurement Board.   Financial advice obtained:Ian Cowburn, Senior Accountant There are no direct financial implications for the Council from the awarding of places on the framework. However, it will provide clear guidance to officers procuring these types of works and ensure that best value is achieved.   The costs of any works carried out under the frameworks will be funded from available resources within the Councils approved capital and revenue programmes.   Procurement advice obtained: Daniel Cunliffe, Category Manager The opportunity for the existing contract was advertised in the FTS replacement for the European Journal, Contracts Finder and the Northwest Portal as an open competition inviting interested companies to submit for one or both lots for a period of two years with a further option to extend for a further two (2) periods of 12 months (a maximum of 4 years).   The proposal to exercise the option to extend the contract for a further period of one year will allow us to continue providing clear guidance to Council Officers regarding any procurement of capital and revenue funded building projects vis the two encompassing Minor Building Works Framework Agreements either by direct award for work below £75,000 for Lot 1 only and mini competition for both Lots around work valued from £0 to £750,000. This will ensure that all such procurement activities are compliant, therefore this complies with Contractual Standing Orders.   HR advice obtained: N/A.   Climate change implications obtained: Building Surveying and Facilities Management Team All projects are developed to meet or exceed current legislation and requirements relating to energy efficiency and carbon reduction targets. Projects are required to support the Council’s objectives of becoming carbon neutral by 2038.   Sustainability plans would be targeted to also be aligned with opportunities to deliver social value outcomes.   The following documents have been used to assist the decision process: ·     Report to Procurement Board dated 27th October 2025 titled Approval for an Extension of Contract for the Minor Building Works Framework Agreements   Contact details Contact Officer: Adam Vanden     Telephone number:   This matter is not subject to consideration by another Lead Member.   The appropriate Scrutiny Committee to call-in the decision is the Growth and Prosperity Scrutiny Panel and the Overview and Scrutiny Board         Signed:   Paul Dennett       Dated:    27 October 2025.                 City Mayor   FOR DEMOCRATIC SERVICES USE ONLY:   This decision was published on 27 October 2025 This decision will come in force at 4pm on 3 November 2025 unless it is called-in in accordance with the Decision Making Process Rules.