Decision Maker: Housing Policy Committee

Outcome: Recommendations Approved

Is Key Decision?: Yes

Is Callable In?: No

Date of Decision: October 23, 2025

Purpose:

Content: 11.1 The Committee considered a report of the Director of Housing which sought approval to commission a contract with an external provider for the supply and fitting of floor coverings across the Council’s housing and corporate estates for a period of up to 4 years with a forecast value of £6.5 million.     11.2 RESOLVED UNANIMOUSLY: That the Housing Policy Committee approves the commissioning of a contract for the supply and fitting of floor coverings across the Council’s housing and corporate estates for a period of up to 4 years with an estimated value of up to £6.5 million, as set out in this report.         11.3 Reasons for Decision     11.3.1 Preferred option – to commission the appropriate contract in the manner described in section 1 of the report. This will help enable the Council to continue to provide this key service. The commission of the contract will ensure the Council is operating in accordance with all applicable procurement law, and achieving best value in its procurement of the services.         11.4 Alternatives Considered and Rejected     11.4.1 Alternative Option 1 Do nothing This option was discounted because the Council has an ongoing requirement for the supply and fitting of floor coverings to maintain its corporate and social housing stock. Public procurement law dictates that we procure a compliant contract for the delivery of these services.     11.4.2 Alternative Option 2: Self-Deliver This is not viable because the Council has neither the capacity nor facilities to supply and fit floor coverings throughout its estate.     11.4.3 Alternative Option 3: Further extend existing contract This is not an option as all available contract extensions have been utilised. As ever, Council must adhere to public procurement law thus further variations (value and duration) are not deemed easily compliant with public procurement law.