Decision Maker: Licensing Sub-Committee

Outcome: Recommendations Approved

Is Key Decision?: No

Is Callable In?: No

Date of Decision: November 5, 2025

Purpose:

Content: The Sub-Committee grants the application for a premises licence in accordance with the application, and subject to the conditions agreed with the Avon and Somerset Constabulary (Appendix 4 of the agenda papers) and the following conditions imposed by the Sub-Committee –   A hot line telephone number, to enable residents to contact the event organiser with any queries or concerns shall operate during the event. The telephone number shall be given to Bruton Town Council, Batcombe and Milton Clevedon Parish Councils at least one week prior to the event and displayed on the official website for the event. The premises licence holder shall ensure that there are an adequate number of lines to the site and that such lines are adequately staffed so that the residents can receive a response to their call within a reasonable time.   The event organiser shall consult with Bruton Town Council and Batcombe and Milton Clevedon Parish Councils and seek feedback on experiences or complaints from previous events held at this site as regards noise management. The organiser shall  consider their views as part of the process.   The NMP shall identify: The A Weighted dB(A)  and C Weighted dB(C) Leq,15minute guideline noise limit levels that should not be exceeded at any representative noise sensitive receptors (NSR’s) for the duration of the event. Noise monitoring locations will be identified and agreed in advance with the local authority. The NMP shall be submitted to Somerset Council’s Environmental Health service at least 8 weeks prior to each event.   A noise manager shall be appointed to monitor sound levels through the event and ensure compliance with the levels set out in the NMP. A record of noise monitoring shall be kept and made available for inspection upon request to the Licensing Authority and Somerset Council’s Environmental Health service.   If the noise limits set out in the NMP are exceeded the source shall be identified and situation shall be corrected within 15 minutes of the initial notification, wherever practicable.   A steward or security guard will be positioned at the main entrance and will advise anyone attempting to walk down the A359 of safer alternatives (such as use of a taxi).   A designated drop off and pick up zone shall be identified and implemented at the site for the duration of public access for each event.    The traffic management plan will be submitted to Somerset Council’s Highways service at least 8 weeks prior to each event.   A Waste Management Plan shall be written to detail the measures for litter clearance during the event and at its conclusion. The plan shall also include information about rubbish removal from the site as well as well as the removal of temporary structures/infrastructure specific to this event (Show of Hands).   The capacity of the event will not exceed 2,500 in the first year and increase to 3,000 from 2027.   For the avoidance of any doubt this festival will not go ahead unless the Event Safety Management Plan and the Noise Management Plan are approved by the Avon and Somerset Police 8 weeks, before the event, together with all other plans and matters that are required in the agreed conditions.       As an advisory recommendation, the Sub-Committee recommends that the licence holder convene a post-event meeting with local residents and the Town and Parish Council to review any concerns and promote ongoing dialogue.