Decision Maker: Executive

Outcome: Recommendations Approved

Is Key Decision?: Yes

Is Callable In?: Yes

Date of Decision: December 4, 2025

Purpose: 1.Approve the award of the contract for the construction of the Internal Estate Road Phase 2 to Winvic Construction Ltd.   2. To delegate to the Strategic Director of Economy, Planning and Place, in consultation with the Lead Councillor for Regeneration and Lead Councillor for Finance, authority to enter into such other contracts and legal agreements connected with the Internal Estate Road Phase 2 project as may be necessary in compliance with Procurement Procedure Rules, the Council’s Constitution and within the approved budget.

Content: Decision: Waive the Council’s Contract Procudure Rules and, in doing so, approve the direct award of the contract for the construction of the Internal Estate Road Phase 2 to Winvic Construction Ltd.   Reason(s): 1.                     A tender exercise was undertaken and Winvic were the successful bidder. There were delays to the programme as a result of obtaining necessary consents, programming and further technical design work which were beyond the control of the Council or Winvic. As a result it was not possible to enter the contract as tendered with Winvic and the procurement has been abandoned. 2.                     It is now proposed that the Council directly awards a contract for these works to Winvic as all outstanding matters have been resolved.  Procurement and legal advice is that this is not a covered procurement given the value but it must still comply with our Contract Procedure Rules which would usually require competition. 3.                     The recommendation in this report is therefore that Executive waive the Contract Procedure Rules to directly award the contract to Winvic to support the broader Weyside Urban Village programme by facilitating the delivery of essential highways infrastructure, critical to enabling access across the entire site. There is a limited window of opportunity to carry out these works in Q4 2025/26, between the completion of the construction elements at the new Sewage Treatment Works and the operational commencement of the new GBC depot.   Other options considered and rejected by the Executive: Do nothing.   Details of any conflict of interest declared by the Leader or lead councillors and any dispensation granted: None.