Decision Maker: Executive

Outcome: Recommendations Approved

Is Key Decision?: Yes

Is Callable In?: Yes

Date of Decision: December 4, 2025

Purpose: To approve a budget from the Housing Revenue Account (HRA) Capital Fund for a 5-year kitchen and bathroom improvement contract which will be procured jointly and in collaboration with Waverley Borough Council.

Content: Decision: 1.                     Note and agree the business case set out in this report; 2.                     Subject to Council approving the budget to delegate authority to the Joint Strategic Director of Finance & Resources, in consultation with the Joint Assistant Director of Housing and the Lead Councillor for Finance, to commence a joint procurement with Waverley Borough Council and to subsequently award a contract for 3 Years with the option to extend for a further 1+1 year, kitchen and bathroom contract in compliance with the Contract Procedure Rules and within the approved budgets; and 3.                     Recommend to full Council, meeting 9 December 2025, to approve Housing Revenue Account (HRA) Capital Funding of £12.5m for replacement kitchens and bathrooms between 2026/27 and 2031/32   Reason(s): 1.                     Social Housing Landlords have an ongoing requirement to meet and maintain the Governments’ Decent Homes Standard. Replacing and improving components, such as kitchens and bathrooms, that are old and in poor condition, help us meet that requirement.  2.                     GBC’s current decent homes data indicates that c260 kitchens and c130 bathrooms will become non-decent annually over the 5-year horizon.  3.                     Procuring and having in place a long-term kitchen and bathroom contract will allow GBC to efficiently and economically delivery kitchen and bathroom improvements to resident’s homes.  4.                     The Procurement Strategy for GBC and WBC is to wherever possible procure services and works jointly to utilise economies of scale, procure services efficiently and economically, and deliver effective and consistent services to residents. 5.                     Waverley Borough Council agreed to commence the procurement for a Kitchen and Bathrooms contract on the 1 April 2025, for a budget of £12.6m, which is sufficient to cover a five-year contract.   Other options considered and rejected by the Executive: Option 1 - Defer procurement of a longer-term contract and extend the term of the interim arrangement, subject to satisfactory performance and compliance with procurement regulations   Details of any conflict of interest declared by the Leader or lead councillors and any dispensation granted: None.